Executive Assistant / Office Manager

Beacon Hill Staffing Group, LLC; Maple Grove (MN); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant / Office Manager to support senior leadership. The role is hybrid with 3 days onsite and involves calendar management, travel planning, and prep of executive materials.

In this contract-to-hire position, you will oversee daily office operations, coordinate onboarding, manage vendors, and support HR-related projects while maintaining discretion with confidential information.

Qualifications

• 5+ years of Executive Assistant or Office Manager experience.
• Experience supporting senior leadership in a small to mid-sized company.
• Advanced proficiency with Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
• Comfortable using technology and AI tools to improve efficiency.
• Excellent organizational, communication, and multitasking skills.

Responsibilities

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.
• Assist with recruiting and HR-related projects as needed.

Skills

Executive support

Office management

PowerPoint

Outlook

Excel

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Assistant / Office Manager
Location: Hybrid | 3 Days Onsite
Compensation: $70,000 - $85,000 annually DOE
Type: Contract-to-Hire

Key Responsibilities

Executive Support

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as a liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.

Office Management

• Oversee daily office operations and maintain an efficient, organized workplace.
• Manage office supplies, vendors, procurement activities, and facility needs.
• Coordinate employee onboarding logistics and workspace setup.
• Track office expenses, process invoices, and assist with AP inquiries.
• Partner with building management, IT, and external service providers.
• Manage office equipment, technology resources, and security/access controls.
• Support internal communications and company-wide initiatives.

Additional Support

• Assist with special projects and strategic initiatives.
• Coordinate employee engagement activities and company events.
• Provide administrative support for recruiting and HR-related projects as needed.

Qualifications

• 5+ years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting senior leadership in a small to mid-sized company environment.
• Advanced proficiency with Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Comfortable utilizing technology and AI tools to improve efficiency.
• Exceptional organizational, communication, and multitasking skills.High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize effectively, and adapt to changing needs.
• Bachelor's degree preferred.

What We're Looking For

High emotional intelligence and strong professional presence.

Someone who can think on their feet and operate autonomously.

A confident, resourceful professional who enjoys wearing multiple hats.

Ability to anticipate executive needs and keep priorities moving forward.

Strong judgment, problem-solving skills, and adaptability.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)