Executive Assistant

Beacon Hill Staffing Group, LLC; Cambridge (MA); On-site; USD 55,000 - 69,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its executive leadership during a 12-16 week leave coverage assignment in the Cambridge area. The role requires highly organized handling of confidential information and the ability to balance multiple priorities in a fast-paced environment.

The ideal candidate will manage complex calendars, coordinate board and investor meetings, arrange domestic and international travel, and support documents through

Qualifications

• Experience supporting C-suite executives in an EA role.
• Strong calendar management and scheduling experience.
• Experience coordinating board or executive-level meetings preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide senior executive support including complex calendar management and meeting coordination.
• Coordinate Board of Directors meetings and logistics.
• Manage executive and investor meeting scheduling and communications.
• Arrange domestic and international travel with detailed itineraries.
• Coordinate conference registrations and executive attendance at events.
• Support document execution and tracking through DocuSign.
• Monitor document workflows to ensure timely completion and follow-up.
• Handle confidential executive, legal, and investor information with discretion.
• Assist with special projects and additional administrative initiatives as needed.

Skills

C-suite support

Calendar management

Meeting coordination

Travel coordination

Confidential information handling

Independent work

Tools

DocuSign

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a cutting-edge biotechnology company in the Cambridge area, is seeking an experienced Executive Assistant to support its executive leadership team during a leave coverage assignment. This 12-16 week contract opportunity offers a pay rate of $45/hour and a flexible schedule of 32-40 hours per week, typically between 9:00 AM and 4:00/5:00 PM. This is an excellent opportunity for a polished, proactive professional with experience supporting C-suite executives in a fast-paced environment. The ideal candidate will be highly organized, comfortable managing confidential information, and capable of balancing multiple priorities with minimal supervision.

Responsibilities:

• Provide administrative support to senior executives, including complex calendar management and meeting coordination
• Coordinate Board of Directors meetings, including scheduling, materials, and logistics
• Manage executive and investor meeting scheduling and communication
• Arrange domestic and international travel, including detailed itineraries and travel logistics
• Coordinate conference registrations and executive attendance at industry events
• Support document execution and tracking through DocuSign
• Monitor document workflows to ensure timely completion and follow-up
• Handle confidential executive, legal, and investor information with discretion
• Assist with special projects and additional administrative initiatives as needed

Qualifications:

• Previous experience supporting C‑suite executives as an Executive Assistant
• Strong calendar management and scheduling experience
• Experience coordinating board meetings or executive‑level meetings preferred
• Proficiency with DocuSign or document workflow platforms preferred
• Excellent organizational, communication, and time management skills
• Ability to manage competing priorities and work independently
• Experience handling sensitive and confidential information
• Local to the Greater Boston area and available for onsite work as needed
• Ability to work a flexible schedule ranging from 32-40 hours per week

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)