Part Time Administrative Assistant

Beacon Hill Staffing Group, LLC; Waltham (MA); On-site; USD 27,000 - 39,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Part-Time Administrative Assistant to provide essential office and administrative support in a nonprofit setting. The role involves front-desk duties, data entry, scheduling, and document management, with a focus on accuracy and confidentiality.

The position is onsite in Waltham, MA, Monday–Friday, 10:00 AM–2:00 PM, for approximately six months, offering daytime hours and customer-service focused responsibilities.

Qualifications

• Previous administrative, receptionist, or office support experience required.
• Strong customer service and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Proficiency with Microsoft Office and database systems.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and manage deadlines.
• Reliable, professional, and team-oriented approach.

Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming callers
• Provide phone coverage and respond professionally to inquiries
• Maintain and update databases, ensuring accuracy and completeness of records
• Assist with scheduling appointments and calendar coordination
• Prepare mailings, correspondence, and other administrative materials
• Perform data entry, scanning, filing, and document management tasks
• Monitor and distribute incoming mail, emails, and office communications
• Support special projects and assist team members with administrative needs
• Maintain organized records and ensure confidentiality of sensitive information
• Deliver exceptional customer service while supporting a busy office environment

Skills

Customer service

Organizational skills

MS Office

Attention to detail

Communication skills

Multitask

Tools

Database systems

Job description

Part-Time Administrative Assistant (Temporary)

Location: Waltham, MA (Primarily Onsite) Schedule: Monday-Friday, 10:00 AM - 2:00 PM Duration: Approximately 6 Months Compensation: $24/hour

Overview

A respected nonprofit organization dedicated to supporting older adults, individuals with disabilities, and caregivers is seeking a Part-Time Administrative Assistant to provide office and administrative support. This role is ideal for a detail-oriented professional who enjoys customer service, administrative coordination, and working in a mission-driven environment.

Position Summary

The Administrative Assistant will serve as a key point of contact for clients, visitors, and staff while supporting day-to-day office operations. Responsibilities include phone coverage, database maintenance, scheduling, document management, and general administrative support.

Key Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming callers
• Provide phone coverage and respond professionally to inquiries
• Maintain and update databases, ensuring accuracy and completeness of records
• Assist with scheduling appointments and calendar coordination
• Prepare mailings, correspondence, and other administrative materials
• Perform data entry, scanning, filing, and document management tasks
• Monitor and distribute incoming mail, emails, and office communications
• Support special projects and assist team members with administrative needs
• Maintain organized records and ensure confidentiality of sensitive information
• Deliver exceptional customer service while supporting a busy office environment

Qualifications

• Previous administrative, receptionist, or office support experience required
• Strong customer service and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Proficiency with Microsoft Office and database systems
• Strong verbal and written communication skills
• Ability to multitask, prioritize responsibilities, and manage deadlines
• Reliable, professional, and team-oriented approach

Preferred Background

• Experience supporting nonprofit, healthcare, human services, or community-based organizations
• Comfortable working in a client-facing environment
• Experience with data entry, scheduling, records management, or office coordination

Additional Details

Onsite position in Waltham with potential hybrid flexibility after training Opportunity to support a mission-driven organization serving the local community Excellent fit for candidates seeking part-time administrative work with consistent daytime hours

Equal Opportunity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Fair Chance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)