Campus Administrative Secretary

HillsboroISD; Hillsboro (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

HillsboroISD is seeking a School Secretary to provide clerical and administrative assistance to school administrators at a Hillsboro campus. You will organize calendars, draft notices, handle correspondence, plan events, manage records, and coordinate with staff and families to ensure smooth daily operations.

The role requires strong organizational skills, confidentiality, and the ability to work with a diverse school community. Limited travel to meetings may be required.

Qualifications

• High school graduation or equivalent required.
• Associates or Bachelor’s preferred.
• Experience with school or office administration preferred.

Responsibilities

• Composes documents for principal or administrators to share information about school matters.
• Maintains the principal's calendar for scheduling meetings and activities.
• Assists in planning and scheduling school events and activities.
• Maintains documents, files and records for up-to-date reference and audit trail.
• Prepare purchase orders for district accounting/finance.
• Maintains inventories of supplies and materials.
• Assists visitors to the office.
• Answers telephone calls and provides information to callers.
• Distributes incoming mail; sends outgoing mail.
• Schedules appointments with students, parents and staff.
• Evaluates situations and directs to appropriate personnel for resolution.
• Registers new students and enters enrollment data into the system.
• Responds to inquiries from students, parents and employees.
• Serves as liaison with outside organizations for coordination of deliveries and activities.
• Trains and coordinates clerical staff as needed.

Skills

Office management

Data entry

Calendar management

Communication

Multitasking

Confidentiality

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

High School Diploma

Associate degree in business

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Internet

Job description

HillsboroISD is seeking a School Secretary to provide clerical and administrative assistance to school administrators at a Hillsboro campus. You will organize calendars, draft notices, handle correspondence, plan events, manage records, and coordinate with staff and families to ensure smooth daily operations.

The role requires strong organizational skills, confidentiality, and the ability to work with a diverse school community. Limited travel to meetings may be required.