Administrative Specialist II — College Office

Hillsborough College; Tampa (FL); On-site; USD 26,000 - 39,000; Full time

Job summary

Hillsborough College is seeking an experienced administrative professional to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and assisting departments with computerized applications.

The role requires strong organizational skills, calendar management, travel arrangements, and the ability to prepare reports, minutes, and budgets as needed; candidate should be capable of handling multiple tasks with accuracy and discretion.

Qualifications

• Associates degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience.
• The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Responsibilities

• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc.
• Compiles and prepares various reports as requested.
• Prepares and processes material for and may attend various committee meetings; types minutes from meetings.
• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities.
• Sets-up and maintains current office files and computer databases, both hardcopy and computer files.
• Receives incoming calls and responds to questions or directs calls as appropriate.
• Open, distribute and prioritize mail.
• Handles travel arrangements as required: processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.
• Operates various office machines including copier, fax, computer, etc.
• Orders and maintains adequate inventory of office supplies: prepares requisitions.
• Assists students with problems and/or complaints or refers to appropriate office or personnel.
• May assist in the preparation of the annual office budget.
• May provide direction or assistance to lower level office clerical staff member(s) and performs other similar and related duties as requested.

Education

Associates degree or two-year College equivalent

High School diploma or GED equivalent

Job description

Hillsborough College is seeking an experienced administrative professional to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and assisting departments with computerized applications.

The role requires strong organizational skills, calendar management, travel arrangements, and the ability to prepare reports, minutes, and budgets as needed; candidate should be capable of handling multiple tasks with accuracy and discretion.