School Office Secretary & Admin Coordinator

Hillsboro Independent School District; United States; On-site; USD 32,000 - 52,000; Full time

Job summary

Hillsboro Independent School District is seeking a School Secretary to provide clerical and administrative support at a school site, assisting the principal and staff with scheduling, records, and communications.

The ideal candidate will manage calendars, handle enrollment paperwork, prepare notices and reports, maintain confidential records, and coordinate with parents, students, and district offices, ensuring smooth daily operations.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience with office management and confidential records is valued.
• Proficiency in Word, Excel, PowerPoint, and Outlook is expected.
• Strong organizational and communication skills are essential.

Responsibilities

• Composes notices and reports for principal or administrators to share information.
• Maintains the school calendar and coordinates scheduling of events and meetings.
• Plans events such as orientation, open house, field trips, and assemblies.
• Keeps documents and records up to date for audit trails and compliance.
• Prepares purchase orders for the district accounting/finance office.
• Maintains inventories and ensures supplies are available.
• Assists visitors and answers phone calls, providing information as needed.
• Distributes and processes mail; schedules student, parent, and staff appointments.
• Registers new students and enters enrollment data into the system.
• Responds to inquiries and facilitates communication among parties.
• Liaises with outside organizations to coordinate deliveries and activities.
• Supports and trains clerical staff to assist with administrative tasks.

Skills

Office management

Organizational skills

Confidential information handling

Communication skills

Data entry

Education

High school diploma or equivalent

Associates degree in office administration preferred

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Hillsboro Independent School District is seeking a School Secretary to provide clerical and administrative support at a school site, assisting the principal and staff with scheduling, records, and communications.

The ideal candidate will manage calendars, handle enrollment paperwork, prepare notices and reports, maintain confidential records, and coordinate with parents, students, and district offices, ensuring smooth daily operations.