C‑Suite Executive Assistant: Calendar, Travel & Board Prep

Lightedge; Chicago (IL); Hybrid; USD 65,000 - 110,000; Full time

Job summary

LightEdge Solutions is seeking an experienced Executive Assistant to enable the Executive Leadership Team to operate at scale by managing calendars, travel, board materials, and cross‑functional workflows.

The role demands discretion, strong writing and proofreading, and proficiency with Microsoft 365 and branded templates to deliver executive‑level artifacts on time and in brand alignment.

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level or senior executives in a fast‑moving environment.
• Expert calendar, travel, and expense management; strong written communication and presentation support.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates.

Responsibilities

• Own complex calendar orchestration, travel logistics, and time‑blocking for competing executive priorities.
• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for meetings.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and trackers.
• Coordinate executive roundtables and advisory sessions in partnership with Marketing/Events; support executive offsites as needed.
• Serve as liaison between executives and internal/external stakeholders; protect time and triage requests.
• Improve administrative processes (templates, checklists, automation) and maintain SOPs.

Skills

Executive support

Calendar management

Travel & expenses

Microsoft 365

Board materials coordination

Executive onboarding

Process improvement

Tools

Microsoft 365

Job description

LightEdge Solutions is seeking an experienced Executive Assistant to enable the Executive Leadership Team to operate at scale by managing calendars, travel, board materials, and cross‑functional workflows.

The role demands discretion, strong writing and proofreading, and proficiency with Microsoft 365 and branded templates to deliver executive‑level artifacts on time and in brand alignment.