Strategic Executive Assistant to C‑Suite Leaders

Lightedge; Dallas (TX); Hybrid; USD 90,000 - 130,000; Full time

Job summary

LightEdge Solutions (LightEdge) in Dallas, TX, seeks an Executive Assistant to support the Executive Leadership Team with complex calendar management, travel planning, and board materials preparation. You will coordinate cross‑functional workflows, maintain confidential information, and produce executive‑level artifacts on time and in brand compliance.

In this hybrid role, you will interact with Sales, Finance, Marketing, HR, Legal, Product, and Ops, handling sensitive data with discretion while

Qualifications

• 5-7+ years of experience as an Executive Assistant supporting C-level in a fast-moving environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive-ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites.
• Setup Executive Sponsor check-ins

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time-blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end-to-end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow-ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre-reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross-functional leaders; ensure version control, data accuracy, and on-time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow-up trackers; monitor progress and elevate risks.
• Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
• Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand-compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.
• Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
• Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.

Skills

Calendar management

Travel logistics

Expense management

Executive communication

PowerPoint

Microsoft 365

Confidential information handling

Tools

Teams

SharePoint

OneDrive

Outlook

Excel

Job description

LightEdge Solutions (LightEdge) in Dallas, TX, seeks an Executive Assistant to support the Executive Leadership Team with complex calendar management, travel planning, and board materials preparation. You will coordinate cross‑functional workflows, maintain confidential information, and produce executive‑level artifacts on time and in brand compliance.

In this hybrid role, you will interact with Sales, Finance, Marketing, HR, Legal, Product, and Ops, handling sensitive data with discretion while