Executive Coordinator for C‑Suite: Calendar & Travel Pro

CTDI Careers; West Chester (Chester County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Weekly pay

Monthly Incentive Bonus

Health insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Employee assistance program

Flexible spending account

Job summary

CTDI is seeking an experienced Executive Assistant to provide high-level support to the CEO and COO, managing complex calendars, coordinating priorities, and handling sensitive communications with discretion.

This role requires 7+ years of executive support, travel planning, and cross‑time‑zone collaboration, with advanced MS Office skills. The position offers a Monday–Friday schedule, competitive pay, and comprehensive benefits.

Qualifications

• 7+ years of executive-level administrative experience supporting CEOs, COOs, Presidents, or equivalent C-suite executives.
• Demonstrated experience managing complex executive calendars with competing priorities across multiple stakeholders and time zones.
• Ability to operate effectively in a fast-paced environment requiring sound judgment, discretion, and adaptability.
• Proven ability to build effective partnerships across executive leadership teams and key stakeholders.
• Exceptional organizational, communication, and project coordination skills, with strong attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and related business tools.
• Demonstrated ability to maintain strict confidentiality and exercise discretion with highly sensitive information.
• Experience coordinating executive travel, board meetings, leadership events, and strategic planning sessions preferred.

Responsibilities

• Provide high-level administrative support to the CEO and COO, serving as a reliable point of contact for internal and external stakeholders.
• Own complex calendar management for multiple C-suite executives, including prioritizing meetings, resolving conflicts, managing changes, and anticipating scheduling needs.
• Partner closely with executive direct reports, Chiefs of Staff, executive assistants, and leadership teams to coordinate priorities, follow-ups, and time-sensitive requests.
• Coordinate executive meetings and related follow-up action items.
• Handle confidential information and sensitive matters with the highest level of discretion, judgment, and professionalism.
• Arrange domestic and international travel, manage last-minute changes, and coordinate related expense reporting and documentation.
• Anticipate executive needs, proactively resolve issues, and maintain exceptional organization, responsiveness, and follow-through.

Skills

Executive support

Calendar management

Discretion

Travel coordination

Cross-timezone coordination

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

CTDI is seeking an experienced Executive Assistant to provide high-level support to the CEO and COO, managing complex calendars, coordinating priorities, and handling sensitive communications with discretion.

This role requires 7+ years of executive support, travel planning, and cross‑time‑zone collaboration, with advanced MS Office skills. The position offers a Monday–Friday schedule, competitive pay, and comprehensive benefits.