C-Suite Executive Assistant — Calendar & Travel

Trainline; London (KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Private healthcare

Dental insurance

Work from abroad policy

EV scheme

Festive time off

Family-friendly benefits

Job summary

Trainline is looking for an experienced Executive Assistant to be the trusted right-hand partner to the Chief Product Officer and cross-functional VPs. You will manage calendars, prep materials, logistics, and communications while acting as a gatekeeper for leadership time and coordinating key meetings, reviews and offsites.

The role is hybrid, involving in-office presence to support leaders and colleagues.

Qualifications

• Experience supporting at Director/C-Suite level in a fast-paced environment.
• Strong prioritisation and planning skills with the ability to react to changing business demands.
• Excellent written and verbal communication, discrete handling of sensitive information.

Responsibilities

• Manage executives' calendars, prep, logistics, and communications.
• Gatekeeper for leadership time; balance strategic priorities with operations.
• Inbox management and correspondence for senior leaders.
• Support planning cycles, reviews, and offsites; coordinate travel itineraries.

Skills

EA to C-Suite

Agenda management

Travel management

Stakeholder management

Discretion/confidentiality

Cross-functional collaboration

Written & verbal communication

Job description

Trainline is looking for an experienced Executive Assistant to be the trusted right-hand partner to the Chief Product Officer and cross-functional VPs. You will manage calendars, prep materials, logistics, and communications while acting as a gatekeeper for leadership time and coordinating key meetings, reviews and offsites.

The role is hybrid, involving in-office presence to support leaders and colleagues.