Senior Executive Support & Operations Partner

Lightedge; Ashburn (VA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

LightEdge is seeking an experienced Executive Assistant to support the Executive Leadership Team, orchestrating calendars, travel, board materials, and cross‑functional workflows with discretion. This role partners with Sales, Finance, Marketing/MarCom, HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive artifacts on time and in brand.

The position is hybrid, requiring strong governance of confidential information and excellence in communication,

Qualifications

• 5-7+ years of experience as an Executive Assistant (supporting C-level or senior executives in a fast-moving environment).
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive-ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites.
• Setup Executive Sponsor check-ins.
• Background supporting multiple executives simultaneously; process improvement or project coordination experience.

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time-blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end-to-end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow-ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre-reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross-functional leaders; ensure version control, data accuracy, and on-time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow-up trackers; monitor progress and elevate risks.
• Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
• Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand-compliant communications and with HR/Talent for interview scheduling and onboarding touchpoints.
• Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
• Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.

Skills

Calendar management

Travel coordination

Expense management

Written communication

Proofreading

Presentation support

Confidential information handling

Executive sponsor check-ins

Tools

Microsoft 365

Teams

SharePoint

OneDrive

PowerPoint

Outlook

Job description

LightEdge is seeking an experienced Executive Assistant to support the Executive Leadership Team, orchestrating calendars, travel, board materials, and cross‑functional workflows with discretion. This role partners with Sales, Finance, Marketing/MarCom, HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive artifacts on time and in brand.

The position is hybrid, requiring strong governance of confidential information and excellence in communication,