C-Suite Executive Assistant: Calendar, Travel & Governance

Fullsight; Northern (KY); Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Fullsight is seeking an Executive Assistant to support C-suite executives and board initiatives. You will manage calendar priorities, coordinate meetings, prepare materials, and handle confidential information with discretion.

You will coordinate domestic and international travel, draft correspondence, and partner with the Governance Administrator to ensure governance requirements are met. This role requires diplomacy and proactive problem solving.

Qualifications

• Experience as an executive assistant to VP-level or higher is required.
• Advanced proficiency with MS Office, MS Teams, WebEx, and Concur.
• Experience with domestic and international travel planning.
• Strong ability to manage budgets and expenditures.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executives' calendars and coordinate meetings with internal staff and external partners.
• Plan domestic and international travel itineraries.
• Prepare agendas, minutes, and materials for board and committee meetings.
• Draft, edit, and proofread routine correspondence.
• Monitor deadlines and ensure timely completion of tasks.
• Process invoices and assist with budget and expense reporting.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Problem solving

Diplomacy & discretion

Multi-tasking

Attention to detail

Education

Associate's degree in Business/Communications

Bachelor's degree preferred

Tools

MS Office Suite

MS Teams

WebEx

Concur

Job description

Fullsight is seeking an Executive Assistant to support C-suite executives and board initiatives. You will manage calendar priorities, coordinate meetings, prepare materials, and handle confidential information with discretion.

You will coordinate domestic and international travel, draft correspondence, and partner with the Governance Administrator to ensure governance requirements are met. This role requires diplomacy and proactive problem solving.