C-Suite Admin & Office Operations Lead

QTS Realty Trust; Ashburn (VA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan with company match

Paid holidays & PTO

Tuition assistance

Job summary

QTS Realty Trust is seeking an Administrative Services Manager to support our C-Suite and lead daily office operations. The role requires strong leadership, policy development, and strategic planning to enhance efficiency and organization across the executive office.

You will manage calendars, travel, and high-level correspondence while coordinating major initiatives and fostering relationships with internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• One or more years of experience managing, reforecasting, and reconciling budgets.
• Three or more years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, formulas.
• Experience with required business applications and databases, including ServiceNow, ScienceLogic, Salesforce, etc.
• Proficient with Microsoft Office suite.

Responsibilities

• Oversees and manages daily office operations to ensure a streamlined and efficient workplace, maintaining supplies, equipment, and facilities.
• Develops, implements and continuously improves office policies, procedures, and administrative systems.
• Manages budgets and expenses, ensuring fiscal responsibility and reporting to executive leadership.
• Supervises and coordinates office maintenance, repairs, and professional service contracts.
• Acts as a high-level support resource for the executive team, including managing schedules, travel, and coordinating complex C-Suite calendars and events.
• Prepare, review, and edit high-level correspondence, reports, presentations, and other documents for the executive team.
• Lead and direct special projects and initiatives as assigned by the executive team, planning and execution.
• Serve as liaison between executive leadership and internal/external stakeholders; foster relationships and clear communication.
• Represent the office of the Chief Growth Officer, managing communications and acting as a point of contact for executives.

Skills

Leadership

Budget forecasting

Project management

Data analysis (Excel)

Communications

Education

Bachelor’s degree or equivalent

Tools

ServiceNow

ScienceLogic

Salesforce

Microsoft Office

Job description

QTS Realty Trust is seeking an Administrative Services Manager to support our C-Suite and lead daily office operations. The role requires strong leadership, policy development, and strategic planning to enhance efficiency and organization across the executive office.

You will manage calendars, travel, and high-level correspondence while coordinating major initiatives and fostering relationships with internal and external stakeholders.