C‑Suite Admin & Office Operations Manager

QTS Data Centers; Ashburn (VA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

401(k) matching contributions

Bonus eligible

Generous PTO

Stock Purchase Plan

11 paid Holidays

Wellness program

Tuition reimbursement

Job summary

QTS Data Centers is seeking an Administrative Services Manager to lead our office operations and support our C‑Suite leadership. The role oversees daily operations, policy development, budget management, and executive scheduling to improve efficiency and effectiveness.

You will prepare high‑level documents, coordinate special projects, and liaise with internal and external stakeholders, including the Chief Growth Officer’s office.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• One or more years of experience managing, reforecasting, and reconciling budgets.
• Three or more years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, formulas.
• Experience with required business applications and databases, including ServiceNow, ScienceLogic, Salesforce, etc.
• Proficient with Microsoft Office suite.

Responsibilities

• Oversees and manages daily office operations, maintaining supplies, equipment, and facilities.
• Develops, implements and continuously improves office policies, procedures, and administrative systems while driving operational excellence.
• Manages sales budgets and expenses, ensuring fiscal responsibility and reporting to executive leadership.
• Supervises and coordinates office maintenance, repairs, and professional service contracts.
• Acts as a high-level support resource for the executive team, including managing schedules, travel, and coordinating complex C‑Suite calendars and events.
• Prepare, review, and edit high-level correspondence, reports, presentations, and other documents on behalf of the executive team.
• Lead and direct special projects and initiatives as assigned by the executive team, exercising autonomy in planning and execution.
• Serve as the liaison between executive leadership and internal/external stakeholders, fostering relationships and ensuring clear communication channels.
• Represent the office of the Chief Growth Officer, managing communications and acting as a point of contact for executives.
• Facilitate executive meetings, including agenda preparation and recording key actions and decisions.

Skills

Interpersonal skills

Discretion

Organizational skills

Time management

Written and verbal communication

Independent and collaborative work

Education

Bachelor’s degree or equivalent

Tools

ServiceNow

ScienceLogic

Salesforce

Microsoft Office

Job description

QTS Data Centers is seeking an Administrative Services Manager to lead our office operations and support our C‑Suite leadership. The role oversees daily operations, policy development, budget management, and executive scheduling to improve efficiency and effectiveness.

You will prepare high‑level documents, coordinate special projects, and liaise with internal and external stakeholders, including the Chief Growth Officer’s office.