Global Executive Assistant - AI-Driven Calendar & Travel

QTS Realty Trust; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

QTS Realty Trust designs, builds and operates advanced data centers to support AI, cloud and digital initiatives. An Executive Assistant is sought to back senior leadership with calendar, travel, communications and AI-enabled workflow optimization.

The role requires discretion, strong communication, and ability to navigate a global, fast-paced environment. Expect collaboration across teams, vendors, and customers with a focus on efficiency and accuracy.

Qualifications

• Significant experience supporting senior executives.
• Strong AI fluency; practical use of AI tools.
• Excellent calendar management and prioritisation.
• Advanced travel coordination experience; international travel.
• Strong expense management; policy awareness.
• Exceptional written and verbal communication.
• Discretion, confidentiality and sound judgment.
• Proficiency with Microsoft 365 suite and collaboration tools.

Responsibilities

• Manage an executive calendar across time zones, prioritizing meetings and prep.
• Draft emails and communications using AI-assisted workflows.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare meeting materials, notes, and track action items.
• Protect confidential information with discretion and professionalism.
• Assist with expense reports and reconciliation.
• Coordinate with internal and external stakeholders to align on priorities.

Skills

Calendar management

AI fluency

Travel coordination

Expense management

Executive comms

Discretion

Professionalism

Stakeholder management

Microsoft 365

Outlook

Tools

Microsoft 365

Outlook

Teams

PowerPoint

SharePoint

Job description

QTS Realty Trust designs, builds and operates advanced data centers to support AI, cloud and digital initiatives. An Executive Assistant is sought to back senior leadership with calendar, travel, communications and AI-enabled workflow optimization.

The role requires discretion, strong communication, and ability to navigate a global, fast-paced environment. Expect collaboration across teams, vendors, and customers with a focus on efficiency and accuracy.