Administrative Service Manager

Quality Technology Services; Ashburn (VA); In loco; USD 69.000 - 106.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Flexible spending account

HSA account

Paid holidays

Paid time off

Paid volunteer days

Employee assistance program

Tuition assistance

Parental leave

Military leave assistance

QTS scholarship for dependents

Wellness program

Bonus eligible

Descrizione del lavoro

Quality Technology Services is seeking an Administrative Services Manager to support its C-Suite and lead the office operations. The role demands strong leadership, strategic planning, and the ability to drive process improvements across administrative functions.

The candidate will manage schedules, events, travel, and high-level correspondence while coordinating with internal teams and external partners. A Bachelor's degree and budgeting, PM, and data-analysis experience are essential.

Competenze

• Bachelor's degree or equivalent professional experience.
• One or more years of experience managing, reforecasting, and reconciling budgets.
• Three or more years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, formulas.
• Experience with required business applications and databases, including ServiceNow, ScienceLogic, Salesforce, etc.

Mansioni

• Oversees and manages daily office operations to ensure a streamlined and efficient workplace, maintaining supplies, equipment, and facilities.
• Develops, implements and continuously improves office policies, procedures, and administrative systems while driving operational excellence.
• Manages budgets and expenses, ensuring fiscal responsibility and reporting to executive leadership.
• Supervises and coordinates office maintenance, repairs, and professional service contracts.
• Acts as a high-level support resource for the executive team, including managing schedules, travel, and coordinating complex C-Suite calendars and events.
• Prepare, review, and edit high-level correspondence, reports, presentations, and other documents on behalf of the executive team.
• Lead and direct special projects and initiatives as assigned by the executive team, exercising autonomy in planning and execution.
• Serve as the liaison between executive leadership and both internal and external stakeholders, fostering relationships and ensuring clear communication channels.
• Represent the office of the Chief Growth Officer, managing communications and acting as a point of contact for executives.
• Facilitate executive meetings, including agenda preparation and recording key actions and decisions.

Conoscenze

Leadership

Budget management

Project management

Data analysis

Excel pivot tables

Microsoft Office

Formazione

Bachelor's degree or equivalent experience

Strumenti

ServiceNow

ScienceLogic

Salesforce

Microsoft Office suite

Descrizione del lavoro

Who we are:

As a global leader in digital infrastructure, QTS designs, builds and operates advanced data centers that support strategic AI, cloud and digital transformation initiatives. We are driven by a mission to connect the world for good and our people make it possible. Every single day, the creativity, dedication and genuine care for our communities are what push us forward and make this a truly special place to be.

Administrative Services Manager to join our team and support our C-Suite executive leadership. As a key member of the leadership support team, the Office Manager will oversee the daily operations of the office, implement high-level administrative policies, and provide executive support. This role requires strong leadership abilities, effective decision-making, and strategic planning skills to enhance the efficiency and organization of our work environment.

RESPONSIBILITIES, other duties may be assigned

• Oversees and manages daily office operations to ensure a streamlined and efficient workplace, maintaining supplies, equipment, and facilities.
• Oversees and manages daily office operations to ensure a streamlined and efficient workplace, maintaining supplies, equipment, and facilities.
• Develops, implements and continuously improves office policies, procedures, and administrative systems while driving operational excellence.
• Manages sales budgets and expenses, ensuring fiscal responsibility and reporting to executive leadership.
• Supervises and coordinates office maintenance, repairs, and professional service contracts.
• Acts as a high-level support resource for the executive team, including advanced knowledge and skill in managing schedules, travel, and coordinating complex C-Suite executive calendars and events.
• Prepare, review, and edit high-level correspondence, reports, presentations, and other documents on behalf of the executive team.
• Lead and direct special projects and initiatives as assigned by the executive team, exercising autonomy in planning and execution.
• Serve as the liaison between executive leadership and both internal and external stakeholders, fostering relationships and ensuring clear communication channels.
• Represent the office of the Chief Growth Officer, managing communications and acting as a point of contact for executives.
• Facilitate executive meetings, including agenda preparation and recording key actions and decisions.

BASIC QUALIFICATONS:

• Bachelor's degree or equivalent professional experience
• One or more years of experience managing, reforecasting, and reconciling budgets.
• Three or more years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, formulas.
• Experience with required business applications and databases, including ServiceNow, ScienceLogic, Salesforce, etc.
• Proficient with Microsoft Office suite.

PREFERRED QUALIFICATIONS:

• Experience managing, reforecasting, and reconciling budgets of $1M+.
• Experience managing 3rd party provider and vendor relationships.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong interpersonal and leadership skills, with the ability to interact with all levels of the organization professionally and tactfully.
• High level of discretion and ability to handle sensitive information confidentially.
• Strong organizational and strategic planning skills with meticulous attention to detail.
• Effective time management and multitasking abilities.
• Advanced written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively within a team.

TOTAL REWARDS

This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending and HSA accounts; paid holidays; paid time off; paid volunteer days; employee assistance program; tuition assistance; parental leave; military leave assistance; QTS scholarship for dependents; wellness program, and other company benefits. This position is Bonus eligible.

In accordance with applicable law, the following represents a reasonable estimate of the range of possible compensation for this role if hired in Virginia.

Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate's starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

The estimated pay range for this role, if based in Virginia, is:

$69,357.60 - 106,066.26

Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate's starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

In addition t