Executive Office Operations Lead

Quality Technology Services, LLC; Ashburn (VA); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid holidays

Job summary

Quality Technology Services, LLC is seeking an Administrative Services Manager to oversee daily office operations and provide high‑level executive support. The role drives policies, budget controls, and strategic planning to optimize the office and support C‑Suite activities in a fast‑paced environment.

The successful candidate will coordinate complex calendars, travel, and events, prepare critical documents, and lead special projects.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 1+ years of experience managing, reforecasting, and reconciling budgets.
• 3+ years of project management or related professional experience.
• Experience with data analysis, including Excel pivot tables, charting, formulas.
• Experience with required business applications and databases, including ServiceNow, ScienceLogic, Salesforce, etc.
• Proficient with Microsoft Office suite.

Responsibilities

• Oversees and manages daily office operations to ensure a streamlined and efficient workplace, maintaining supplies, equipment, and facilities.
• Develops, implements and continuously improves office policies, procedures, and administrative systems while driving operational excellence.
• Manages sales budgets and expenses, ensuring fiscal responsibility and reporting to executive leadership.
• Supervises and coordinates office maintenance, repairs, and professional service contracts.
• Acts as a high‑level support resource for the executive team, including managing schedules, travel, and coordinating complex C‑Suite executive calendars and events.
• Prepare, review, and edit high‑level correspondence, reports, presentations, and other documents on behalf of the executive team.
• Lead and direct special projects and initiatives as assigned by the executive team, exercising autonomy in planning and execution.
• Serve as the liaison between executive leadership and both internal and external stakeholders, fostering relationships and ensuring clear communication channels.
• Represent the office of the Chief Growth Officer, managing communications and acting as a point of contact for executives.
• Facilitate executive meetings, including agenda preparation and recording key actions and decisions.

Skills

Budget management

Project management

Data analysis

Advanced Excel

Office suite proficiency

Education

Bachelor’s degree or equivalent

Tools

ServiceNow

ScienceLogic

Salesforce

Microsoft Office

Job description

Quality Technology Services, LLC is seeking an Administrative Services Manager to oversee daily office operations and provide high‑level executive support. The role drives policies, budget controls, and strategic planning to optimize the office and support C‑Suite activities in a fast‑paced environment.

The successful candidate will coordinate complex calendars, travel, and events, prepare critical documents, and lead special projects.