Business Support Contractor

Swipejobs; Washington (District of Columbia); On-site; USD 39,000 - 44,000; Full time

Job summary

Swipejobs is seeking a business support contractor to help oversee and monitor administrative budgets, approvals for accounts payable/receivable, and coordination of external consultants. The role will also review processes, onboarding, and travel matters, working closely with the Front Office and ISC divisions.

The contractor will ensure compliance with internal policies, use tools like SAP and PeopleSoft, and report to the resources planning and administrative senior officer.

Qualifications

• Experience supporting budget execution and financial reporting.
• Familiarity with SAP and PeopleSoft.
• Strong administrative and coordination skills.
• Ability to manage travel, procurement, invoicing processes.

Responsibilities

• Follow the company's policies, procedures, and standards for project management and administration.
• Demonstrate professionalism, integrity, and confidentiality in handling project information and data.
• Use tools for project documentation and communication (Microsoft Office, Google Drive, PeopleSoft, SAP).
• Collaborate with Front Office team and the division of the department.
• Seek guidance from the resources planning and administrative senior officer and report challenges.
• Be flexible and adaptable to changing project needs and priorities and be willing to learn.

Job description

Job Description

Scope

The scope of the temporary service covers the following tasks and duties:

• Support the managing and monitoring of the execution of non-workforce administrative budget of each department and its divisions, ensuring efficient use of resources by preparing dashboards and continuing reports.
• Support in the approval of accounts payable and accounts receivable transactions, reviewing documentation and confirming account codes assigned in the corresponding systems (SAP and People Soft).
• Coordinate the hiring of external individual consultancy (PEC) and firms.
• Review and manage administrative processes, office facilities and recommend workflows improvement.
• Function as point of contact for FNA/CTR division for country offices&apos
• special requests for SLAs and indications of codes for expenses.
• Support in the role of learning coordinator for both departments.
• Coordinate with the Industries (ICT) department the monitoring of expenses and corporate procedures for the Delivery Units (DU).
• Oversee and enforce the compliance of staff time reporting, leave administration, and ensure quality of information.
• Coordinate the corporate purchases and project procurement processes of the Front Offices and provide advice to the business support of the divisions.
• Review and manage all travel matters for the employees of the departments, approving travel authorization and Statement of Expenses in Concur.
• Manage ITE resources, such as equipment, materials, and supplies, and ensure their availability and proper use in the departments.
• Review and improve the onboarding process for new employees of each department.
• Support and based on the RPA assignation in necessary occasions to the Managing Directors of the departments.
• Perform other administrative duties as assigned by the resources planning and administrative senior officer.

Responsibilities

The business support contractor will report directly to the resources planning and administrative senior officer. The business support contractor will be expected to:

• Follow the company's policies, procedures, and standards for project management and administration.
• Demonstrate professionalism, integrity, and confidentiality in handling project information and data.
• Use appropriate tools and software for project documentation and communication, such as Microsoft Office, Google Drive, PeopleSoft, and SAP.
• Work effectively and collaboratively with the Front Office team and the division of the department.
• Seek guidance and feedback from the resources planning and administrative senior officer and report any challenges or difficulties in performing the tasks.
• Be flexible and adaptable to changing project needs and priorities and be willing to learn new skills and knowledge.

Duration

The temporary service will be for 3 months starting on October 16th, 2026. The administrative officer will be based at the company's headquarters.

$30.00 / hr

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