Administrative Assistant #13065

Actus Consulting Group; Little Rock Township (IL); On-site; USD 42,000 - 54,000; Part time

Job summary

Actus Consulting Group is seeking an Administrative Assistant for a 6-month temporary role to support Business Unit leadership and teams. The role emphasizes coordinating daily operations, managing documentation, and ensuring smooth communication across departments.

You will handle scheduling, travel arrangements, invoice processing, expense tracking, data reporting in Excel, and office tasks. Candidates should have 3–5 years of executive support, strong MS Office skills, and a professional,

Qualifications

• Proven experience providing executive-level administrative support.
• Advanced MS Office skills and ability to manage data for reporting.
• Strong communication, organization, and time-management abilities.

Responsibilities

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Prepare and submit reports and data to relevant departments.

Skills

Executive support

Data analysis

Financial tracking

Communication

Organizational skills

Team collaboration

Problem solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

About the Role

Type: Temp

Duration: 6 months (Extendable)

Start Date: ASAP

The Administrative Assistant will provide essential administrative and operational support to Business Unit leadership and team members. This role is ideal for a detail-oriented, proactive professional who enjoys coordinating daily operations, managing documentation, supporting financial tracking, and helping ensure smooth communication across teams. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Essential Functions

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Qualifications

• Proven experience in executive-level administrative support.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word.
• Skilled in handling financial data, including expense tracking and cost management.
• Capable of analyzing and presenting data for reporting.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.
• Willingness to go above and beyond to ensure tasks are completed effectively.
• Experience supporting executive-level leadership in a fast-paced environment.
• Demonstrated ability to manage financial tracking and reporting.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Experience in communicating and applying company policies and procedures.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.