Bookkeeper & Office Coordinator — Small-Biz, Hands-On

Fusion Business Solutions (P) Limited; White Bear Lake (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Fusion Business Solutions (P) Limited seeks an experienced Bookkeeper / Office Coordinator to own daily bookkeeping and provide administrative support in a small team. You’ll manage AP/AR, invoices, records, and project files with accuracy and discretion.

You will back up payroll via ADP, liaise with an external CPA, and handle routine office tasks such as phone coverage and document organization. A detail-oriented, independent worker will thrive here.

Qualifications

• Strong working knowledge of QuickBooks Enterprise Desktop / on-premise.
• Hands-on experience with Accounts Payable and Accounts Receivable.
• Experience working with an outside CPA or accounting firm.
• Proficiency with Microsoft Excel and Microsoft Word.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain confidential financial and business information with discretion.
• Self-motivated and comfortable working independently with minimal supervision.
• Experience in a small organization with multi-hat roles.

Responsibilities

• Manage day-to-day bookkeeping activities including AP/AR with accuracy.
• Reconcile vendor invoices with packing lists and secure approvals.
• Prepare and issue customer invoices for completed work.
• Maintain accounting records and supporting documentation.
• Track inventory and capital equipment, maintain project files.
• Assist with payroll processing and timesheet review via ADP.
• Coordinate with outside CPA and prepare financial records as requested.
• Provide light front-office coverage and general admin support.

Skills

QuickBooks

Accounts Payable

Accounts Receivable

Microsoft Excel

Microsoft Word

Discretion with confidential info

Independent worker

Tools

ADP payroll

Job description

Fusion Business Solutions (P) Limited seeks an experienced Bookkeeper / Office Coordinator to own daily bookkeeping and provide administrative support in a small team. You’ll manage AP/AR, invoices, records, and project files with accuracy and discretion.

You will back up payroll via ADP, liaise with an external CPA, and handle routine office tasks such as phone coverage and document organization. A detail-oriented, independent worker will thrive here.