Bookkeeper / Administrative Assistant

First Direct, Inc.; Bellevue (NE); On-site; USD 45,000 - 55,000; Full time

Job summary

A local financial services company in Bellevue, Nebraska, is seeking a Bookkeeper / Administrative Assistant. This role requires precision in financial record-keeping combined with administrative support tasks to ensure smooth operations. Responsibilities include developing accounting policies, generating financial reports, and managing correspondence. Candidates should have proficiency in QuickBooks, strong analytical skills, and the ability to adapt in a fast-paced environment. Join a dynamic team and contribute to our efficient operations.

Qualifications

• Experience in bookkeeping and administrative roles.
• Solid understanding of accounting principles and systems.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Adhere to and help develop accounting policies and procedures.
• Monitor accounting operations and transaction-processing.
• Generate financial reports for decision-making.
• Ensure timely payments and collections.
• Coordinate preparation for tax-return and auditing processes.

Skills

Solid GAAP and financial-reporting technical skills

Proficiency with QuickBooks or other accounting software

Proactive approach to problem-solving and process improvement

Strong written and verbal communication skills

Forecasting and solid analysis skills

Tools

QuickBooks

MS Office Suite

Adobe

DocuSign

Google Suite

Job description

We are searching for a dynamic and detail‑oriented Bookkeeper / Administrative Assistant to join our team. This role combines the precision of financial record‑keeping with the flexibility of administrative support, ensuring our organization runs smoothly and efficiently.

Responsibilities

• Adhere to and help develop a documented system of accounting policies and procedures.
• Monitor the accounting operations, transaction‑processing operations, and policies and procedures.
• Develop professionally by remaining aware of new state and federal regulations, participating in educational opportunities, and reading professional publications.
• Support administrative functions such as managing correspondence, scheduling appointments, and maintaining organized filing systems.
• Generate financial reports, including budgeting summaries and financial statement writing, to inform decision‑making.
• Ensure that all accounts payable are paid timely and all reasonable discounts are taken on invoices.
• Ensure that accounts receivable are collected promptly.
• Update, verify, and maintain financial records.
• Process payroll on time.
• Ensure that monthly bank and credit card reconciliations are completed.
• Ensure that required debt payments (company credit cards, loans, or lines of credit) are paid on a timely basis.
• Develop and maintain an orderly accounting filing system (paper or digital).
• Maintain a system of controls over accounting transactions.
• Work closely with owners, project managers, and office team members.
• Issue timely and complete financial statements.
• Manage the production of the annual budget and forecasts.
• Calculate variances from the budget and report significant issues to ownership.
• Calculate and issue financial and operating metrics.
• Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations.
• Coordinate the preparation and compilation of year‑end reporting, financial statements, and reconciliations for a certified public accountant (CPA) firm, for tax‑return preparation.
• Reconcile all balance‑sheet accounts monthly.
• Manage the company’s audit (if applicable) and tax preparation by coordinating with external professionals as necessary.

Competencies

• Solid GAAP and financial‑reporting technical skills preferred.
• Proficiency with QuickBooks or other accounting software, MS Office Suite, Adobe, Windows, DocuSign, Google Suite.
• Working knowledge of taxation and corporate structures.
• Proactive approach to problem‑solving and process improvement.
• Ability to thrive in an environment of change and growth.
• Forecasting and solid analysis skills.
• Strong written and verbal communication skills.
• Auditing, accounting, and corporate financing.