Book Keeper / Office Manager

Staff One Recruiting; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Job summary

Staff One Recruiting is seeking a seasoned Bookkeeper & Office Manager. The role is full-time, on-site, with compensation between $65,000 and $70,000 per year. Perfect for a Full-Charge or Senior Bookkeeper who wants broader office responsibility.

Responsibilities include managing AP/AR, payroll, reconciliations, month-end close, vendor coordination, and general ledger activity, while maintaining confidential records and supporting leadership.

Qualifications

• 5+ years of full-charge bookkeeping or comparable hands-on accounting experience.
• Advanced proficiency with QuickBooks Online and QuickBooks Online Payroll.
• Strong experience with AP/AR, payroll, reconciliations, journal entries, and general ledger.
• Experience supporting month-end and year-end close.
• Strong Microsoft Excel skills.
• Solid understanding of accounting principles and bookkeeping practices.
• Exceptional attention to detail and accuracy.
• Ability to independently investigate and resolve financial discrepancies.
• Strong organizational skills and ability to manage multiple priorities with minimal supervision.
• Ability to maintain confidentiality.

Responsibilities

• Manage AP/AR, payroll, account reconciliations, journal entries, and general ledger activity
• Maintain accurate financial records and support month-end and year-end close
• Manage payroll administration using QuickBooks Online Payroll
• Identify, research, and resolve bookkeeping/accounting discrepancies
• Support employee onboarding, benefits, PTO, 401(k), personnel records, and workers' compensation
• Coordinate vendors, insurance, office systems, supplies, and equipment
• Support day-to-day office operations and work directly with company leadership

Skills

Full-charge bookkeeping

QuickBooks Online

Payroll

Accounts payable

Accounts receivable

General ledger

Excel

Tools

QuickBooks Online Payroll

Job description

Bookkeeper & Office Manager

This is an excellent opportunity for an experienced Full-Charge Bookkeeper, Senior Bookkeeper, or hands-on accounting professional ready to take greater ownership within a small-business environment.

You do not need previous Office Manager experience. If you have strong bookkeeping expertise, are highly organized, and have the aptitude to manage broader office responsibilities.

Compensation: $65,000–$70,000 annually
New-Hire Bonus: **$500 after 30 days **
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Employment: Full-Time, Direct Hire
Work Arrangement: On-Site

Key Responsibilities

• Manage AP/AR, payroll, account reconciliations, journal entries, and general ledger activity
• Maintain accurate financial records and support month-end and year-end close
• Manage payroll administration using QuickBooks Online Payroll
• Identify, research, and resolve bookkeeping/accounting discrepancies
• Support employee onboarding, benefits, PTO, 401(k), personnel records, and workers' compensation
• Coordinate vendors, insurance, office systems, supplies, and equipment
• Support day-to-day office operations and work directly with company leadership

Required Qualifications

• 5+ years of full-charge bookkeeping or comparable hands-on accounting experience
• Advanced proficiency with QuickBooks Online and QuickBooks Online Payroll
• Strong experience with AP/AR, payroll, reconciliations, journal entries, and general ledger
• Experience supporting month-end and year-end close
• Strong Microsoft Excel skills
• Solid understanding of accounting principles and bookkeeping practices
• Exceptional attention to detail and accuracy
• Ability to independently investigate and resolve financial discrepancies
• Strong organizational skills and ability to manage multiple priorities with minimal supervision
• Ability to maintain confidentiality

Preferred Experience

Experience in a small-business environment where bookkeeping or accounting responsibilities overlap with payroll, HR, vendors, and office administration is highly valued. Experience working directly with an owner, CPA, or tax professional is a plus.