Bookkeeper Office Coordinator

Grant-Shannon; Edina (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid holidays & PTO

Health insurance

Family and medical leave insurance

Company-sponsored retirement plan

Job summary

Grant-Shannon is a growing consulting firm seeking a detail-oriented Bookkeeper & Office Coordinator to support financial operations and office administration in a full-time, in-office role in Edina, MN.

The position is approximately 2/3 bookkeeping and 1/3 office coordination, reporting to the COO. Responsibilities include A/P, A/R, bi-weekly payroll, QuickBooks inventory, cash flow support, and daily office operations.

Qualifications

• 3-5 years of bookkeeping or accounting experience.
• Proficiency with QuickBooks Online.
• Knowledge of cash and accrual accounting.
• Strong communication, organization, and problem-solving skills.
• Ability to work independently in a fast-paced environment.
• Bachelor's degree in Accounting.
• Experience with ADP payroll.
• Experience in a family-owned or privately held business.

Responsibilities

• Manage accounts payable, including invoices, vendor payments, reconciliations, and contract tracking.
• Manage accounts receivable, including invoicing, collections, payment processing, and client account setup.
• Process bi-weekly payroll and support payroll reporting and compliance.
• Maintain inventory records in QuickBooks.
• Monitor cash balances and assist with cash flow management.
• Prepare monthly financial reports and support budgeting activities.
• File quarterly sales and use tax returns and maintain 1099 records.
• Maintain organized financial records and documentation.
• Welcome office visitors and guests.
• Coordinate meals and logistics for internal events.
• Maintain office supplies, snacks, and beverages.
• Handle shipping and receiving.
• Support general office operations and administrative needs.
• Advanced proficiency in QuickBooks Online and Microsoft Office (Excel, Outlook, Teams).
• Strong attention to detail and follow-through.
• Excellent time management and organizational skills.
• Professional and effective communication with clients, vendors, and colleagues.
• Adaptable, proactive, and systems-oriented.

Skills

Bookkeeping

QuickBooks Online

Cash and accrual accounting

Communication

Independent work

Education

Bachelor's degree in Accounting

Tools

ADP Payroll

Microsoft Office

Job description

Job Description

Job Description

Bookkeeper & Office Coordinator

Full-Time | In-Office

Our client is a growing consulting firm seeking a detail-oriented Bookkeeper & Office Coordinator to support our financial operations and office administration. This role reports to the Chief Operating Officer and is approximately 2/3 bookkeeping and 1/3 office coordination.

Benefits

• Paid holidays and PTO
• Health insurance
• Employer-paid family and medical leave insurance
• Company-sponsored retirement plan (after eligibility period)

Qualifications

Required

• 3-5 years of bookkeeping or accounting experience
• Proficiency with QuickBooks Online
• Knowledge of cash and accrual accounting
• Strong communication, organization, and problem-solving skills
• Ability to work independently in a fast-paced environment

Preferred

• Bachelor's degree in Accounting
• Experience with ADP payroll
• Experience in a family-owned or privately held business

Key Responsibilities

Bookkeeping & Financial Administration

• Manage accounts payable, including invoices, vendor payments, reconciliations, and contract tracking
• Manage accounts receivable, including invoicing, collections, payment processing, and client account setup
• Process bi-weekly payroll and support payroll reporting and compliance
• Maintain inventory records in QuickBooks
• Monitor cash balances and assist with cash flow management
• Prepare monthly financial reports and support budgeting activities
• File quarterly sales and use tax returns and maintain 1099 records
• Maintain organized financial records and documentation

Office Coordination

• Welcome office visitors and guests
• Coordinate meals and logistics for internal events
• Maintain office supplies, snacks, and beverages
• Handle shipping and receiving
• Support general office operations and administrative needs

Professional Skills

• Advanced proficiency in QuickBooks Online and Microsoft Office (Excel, Outlook, Teams)
• Strong attention to detail and follow-through
• Excellent time management and organizational skills
• Professional and effective communication with clients, vendors, and colleagues
• Adaptable, proactive, and systems-oriented