Bookkeeper

Fusion Business Solutions (P) Limited; White Bear Lake (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Fusion Business Solutions (P) Limited seeks an experienced Bookkeeper / Office Coordinator to own daily bookkeeping and provide administrative support in a small team. You’ll manage AP/AR, invoices, records, and project files with accuracy and discretion.

You will back up payroll via ADP, liaise with an external CPA, and handle routine office tasks such as phone coverage and document organization. A detail-oriented, independent worker will thrive here.

Qualifications

• Strong working knowledge of QuickBooks Enterprise Desktop / on-premise.
• Hands-on experience with Accounts Payable and Accounts Receivable.
• Experience working with an outside CPA or accounting firm.
• Proficiency with Microsoft Excel and Microsoft Word.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain confidential financial and business information with discretion.
• Self-motivated and comfortable working independently with minimal supervision.
• Experience in a small organization with multi-hat roles.

Responsibilities

• Manage day-to-day bookkeeping activities including AP/AR with accuracy.
• Reconcile vendor invoices with packing lists and secure approvals.
• Prepare and issue customer invoices for completed work.
• Maintain accounting records and supporting documentation.
• Track inventory and capital equipment, maintain project files.
• Assist with payroll processing and timesheet review via ADP.
• Coordinate with outside CPA and prepare financial records as requested.
• Provide light front-office coverage and general admin support.

Skills

QuickBooks

Accounts Payable

Accounts Receivable

Microsoft Excel

Microsoft Word

Discretion with confidential info

Independent worker

Tools

ADP payroll

Job description

We are seeking an experienced and detail-oriented Bookkeeper / Office Coordinator to take ownership of the company's day-to-day bookkeeping activities while providing administrative and office support.

This role is ideal for someone who enjoys working in a smaller organization, is comfortable wearing multiple hats, and wants visibility into the broader business. The successful candidate will be organized, dependable, and comfortable managing financial records and administrative responsibilities with a high degree of accuracy and discretion.

Key Responsibilities

• Manage day-to-day bookkeeping activities, including Accounts Payable (AP) and Accounts Receivable (AR).
• Reconcile vendor invoices with packing lists and ensure appropriate approvals are obtained.
• Prepare and issue customer invoices for completed and shipped work.
• Maintain accurate accounting records and supporting documentation.
• Track capital equipment and inventory of critical production materials.
• Maintain and close out job files for completed projects.
• Assist with accounting-related projects and financial documentation as needed.

Payroll & Financial Support

• Provide backup support for payroll processing.
• Collect and review employee timesheets and submit payroll through ADP.
• Coordinate with the company's outside CPA and provide financial records and documentation as requested.
• Assist with preparing quotations for new business opportunities.
• Maintain organized financial and business records for internal use and external reporting.

Records & Office Administration

• Maintain accurate physical and electronic records, including accounting, job, contract, shipping, and receiving documents.
• Provide light front-office coverage, including answering phones, screening calls, and greeting scheduled visitors.
• Assist with general office administration and other projects as needed.
• Help organize information, improve record-keeping processes, and maintain structure across administrative and accounting functions.

Required Qualifications

• Strong working knowledge of QuickBooks Enterprise Desktop / on-premise.
• Hands-on experience with Accounts Payable and Accounts Receivable.
• Experience working with an outside CPA or accounting firm.
• Proficiency with Microsoft Excel and Microsoft Word.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain accurate records and organize financial and business information.
• Strong ability to handle confidential financial and business information with discretion.
• Self-motivated and comfortable working independently with minimal supervision.
• Strong follow-through and ability to take ownership of assigned responsibilities.
• Ability to work effectively in a small, collaborative organization where responsibilities may extend beyond traditional bookkeeping.

Preferred Qualifications

• Experience working in a small manufacturing, technology, engineering, or R&D environment.
• Experience with inventory, capital equipment, job costing, or project-based accounting.
• Experience with ADP payroll.
• Experience preparing customer invoices and/or business quotations.
• Familiarity with shipping, receiving, and production-related documentation.