BOOKKEEPER/OFFICE ASSISTANCE

Day Star Inc; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Free food & snacks

Paid time off

Job summary

Day Star Inc in New York is seeking a capable Bookkeeper/Office Assistant to join our team. You will report to the Executive Director and collaborate with the accountant to maintain accurate financial records and ensure compliance with legal requirements.

The role blends bookkeeping with general office duties, requiring strong organization, attention to detail, and reliability. Responsibilities include ledger maintenance, reconciliations, vendor coordination, payroll processing, donations

Qualifications

• Bachelor’s degree in accounting or finance preferred but not required.
• Experience as a bookkeeper or similar role preferred.
• Knowledge of GAAP.
• Proficient with spreadsheets; Excel and QuickBooks experience.
• Strong math and analytical skills.
• Excellent attention to detail and time management.
• Strong communication and a team-oriented attitude.

Responsibilities

• Manage day-to-day bookkeeping including recording transactions and general ledger.
• Reconcile bank statements and credit card transactions regularly.
• Use financial software to streamline processes.
• Assist budgeting with data and analysis.
• Manage accounts payable/receivable and payroll processing.
• Record donations and handle deposits; assist with annual audit prep.
• Maintain organized physical and digital records.
• Provide general administrative support to the Executive Director.
• Answer calls, route inquiries, and welcome visitors professionally.
• Schedule meetings and manage calendars.
• Prepare and distribute documents and reports.
• Monitor supplies and coordinate vendor needs.
• Assist with special projects and data entry.

Skills

Attention to detail

Time management

Communication skills

Team player

GAAP knowledge

Bookkeeping experience

Education

Bachelor’s degree in accounting or finance (preferred)

Tools

Microsoft Excel

QuickBooks

Accounting software

Job description

Benefits:

• Competitive salary
• Free food & snacks
• Paid time off

Job Summary

We are seeking a talented Bookkeeper/Office Assistant to join our team. In this role, you will report to the Executive Director and work closely with the accountant to maintain accurate financial records and ensure the company’s compliance with all legal requirements. The successful candidate will be organized, detail-oriented, dependable, and comfortable managing both bookkeeping and general office responsibilities.

Bookkeeper Responsibilities

• Manage day-to-day bookkeeping tasks, including recording financial transactions and maintaining the general ledger.
• Conduct general ledger reconciliation to ensure accuracy of accounts.
• Reconcile bank statements and credit card transactions on a regular basis.
• Utilize financial software to streamline bookkeeping processes.
• Assist in budgeting processes by providing relevant financial data and analysis.
• Manage accounts receivable and accounts payable processes, ensuring timely billing and payment.
• Work closely with our accountant in charge.
• Process checks and electronic payments.
• Record donations in the donor database and prepare and make deposits.
• Assist with date for yearly audit.
• Maintain and organize physical and digital files.
• Track and follow up on pending requests to ensure a smooth 1099 process
• Payroll processing

Office Assistance Responsibilities

• Provide general administrative support to the Executive Director and office team.
• Answer and route telephone calls, respond to routine inquiries, and welcome visitors professionally.
• Manage incoming and outgoing mail, correspondence, deliveries, and office email communications.
• Schedule appointments and meetings, maintain calendars, and assist with meeting preparation and follow-up.
• Prepare, proofread, copy, scan, and distribute documents, forms, reports, and correspondence.
• Maintain organized and confidential physical and electronic records in accordance with office procedures.
• Monitor office supplies, place approved orders, and coordinate routine office equipment and vendor needs.
• Assist with special projects, events, data entry, and other administrative duties as assigned.

Qualifications

• Bachelor’s degree in accounting or finance is preferable but not required.
• Previous experience as a bookkeeper, or similar position preferable
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management
• Strong communications skills and a positive, team-first attitude