Admin & Bookkeeping Specialist — AR/AP, QuickBooks

fortech; Los Angeles (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401K plan

Paid time off

Holidays

Career growth opportunities

Job summary

Fortech Solutions Inc. in North Hollywood is seeking an Administrative & Accounting Coordinator to blend office administration with bookkeeping duties.

This full-time, on-site role supports management, handles AR/AP in QuickBooks, vendor relations, payroll reports, and daily office tasks to keep operations efficient and clients satisfied. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment while contributing to long-term business growth and

Qualifications

• Minimum 2 years of hands-on QuickBooks Desktop experience required.
• Proven experience in bookkeeping, AR/AP, and office administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication, interpersonal, and customer service abilities.
• Previous experience in vendor relations and purchasing.
• Familiarity with DIR certified payroll reporting preferred, not required.

Responsibilities

• Manage Accounts Receivable (AR) and Accounts Payable (AP) in QuickBooks Desktop (2+ years’ experience required).
• Enter and categorize transactions; maintain accurate and organized financial records.
• Prepare and review invoices; reconcile accounts; generate financial reports.
• Support collections and follow up on outstanding receivables.
• Handle project-related purchasing (parts, equipment, vendor orders, tracking deliveries).
• Manage vendor accounts and maintain positive vendor relationships.
• Assist with certified payroll reporting and compliance for DIR public projects (experience is a plus).
• Provide administrative support to higher management and project teams.
• Answer and direct phone calls; greet and assist clients and visitors.
• Manage office supplies, stationery, and inventory.
• Prepare meeting rooms and support internal/client meetings.
• Handle general correspondence, filing, and scheduling.

Skills

Organizational skills

Communication

Multitasking

Customer service

Tools

QuickBooks Desktop

MS Office

Google Workspace

Job description

Fortech Solutions Inc. in North Hollywood is seeking an Administrative & Accounting Coordinator to blend office administration with bookkeeping duties.

This full-time, on-site role supports management, handles AR/AP in QuickBooks, vendor relations, payroll reports, and daily office tasks to keep operations efficient and clients satisfied. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment while contributing to long-term business growth and