Bilingual Spanish Front Desk Coordinator

AppleOne; Los Angeles (CA); Presencial; USD 40.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Screening cost reimbursement

Descripción de la vacante

AppleOne Employment Services is seeking 20+ Bilingual Spanish Front Desk Office Coordinators for multiple LA schools. The role requires front-desk administration in an education setting or direct experience with youth/adults.

You will greet stakeholders, route calls, translate between Spanish and English, and support events and attendance processes. Responsibilities include maintaining records, using Google Docs, Excel, and Outlook, and assisting with communications and mailings.

Formación

• Experience in education office administration at K-12 or college level is preferred
• OR experience working with kids/teens/adults directly
• Must be able to manage front desk tasks and communications effectively

Responsabilidades

• Answer phones and route calls to the appropriate staff
• Greet students, parents, faculty, and staff
• Use school-based communication systems (Google Docs, Excel, Outlook)
• Translate from Spanish to English and distribute school correspondence
• Assist in translation for IEP meetings
• Prepare facilities for programs and events (bulletin boards, signage, flyers)
• File, fax, scan, and copy documents
• Maintain up-to-date student medical and immunization records
• Respond to emails from staff, visitors and parents
• Handle direct mail and notices to be sent home
• Update student/address information in systems
• Receive mail and deliveries and route to recipients
• Assist in planning school-wide events and fundraisers
• Coordinate purchasing and distribution of materials/services
• Support daily attendance procedures and accuracy
• Oversee facilities requests at the school

Conocimientos

Bilingual Spanish

Customer service

Office support

Educación

Associate's degree preferred

High school diploma or GED required

Herramientas

Google Docs

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Growing and dynamic charter school is looking to hire (20) Bilingual Spanish Front Desk Office Coordinator's for various schools in 90001, 90002, 90003, 90022, 90037,90044, 90062, 90063, 90071, 90089, 90255 and 90270 locations.

MUST HAVE previous experience working in education in an office administration capacity at the elementary, middle school, high school or college level OR previous experience working in an organization working with kids/teens/adults directly.

Health Screening/Background Check Requirements

• Must submit and pass a DOJ/FBI Fingerprint Live Scan background check once hired to start the job
• Must have a TB Test administered and receive a negative result once hired to start the job

Applicant pays out of pocket cost for both screenings of $77, and company will reimbursed back 100% of cost with receipt

Job Responsibilities

• Answers phone, route calls promptly and correctly to the proper staff person or voicemail, correctly and politely take messages when necessary.
• Greet students, parent, faculty, staff and victors.
• Utilize school-based communication systems (i.e. Google Docs, Excel, Outlook and School Messenger).
• Translates from Spanish to English and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins.
• Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings.
• Assists in preparing facilities for the upcoming programs and events (e.g. bulletin boards, signage, flyers, pamphlets, etc.).
• Filing, faxing, scanning and photocopying documents.
• Assist to ensure emergency medical and contact information for all students is up-to-date.
• Assists to ensure school has complete and current immunization records for all students.
• Respond to emails from staff, faculty, visitors & parent requests as appropriate.
• Responsible for sending direct mail and other notices that need to be sent home by the school.
• Maintain student medical, student early dismissal, visitor, and parent volunteer logs.
• Update system with address and student information changes as needed.
• Accept mail and deliveries and route to appropriate recipient.
• Support planning and execution of school-wide events and fundraisers.
• Coordinate purchasing/distribution for materials and services.
• Supports daily attendance procedures and accuracy of students’ daily attendance.
• Oversees completion of all facilities request submitted at the school.

Education Requirements

• Associate's or Bachelor's degree is preferred.
• High school diploma or GED required.

Skills Requirements

• 2+ years of office support experience.
• Strong customer service skills is required.

Computer Skills Required

• Proficient with Google Docs, Microsoft Excel and Microsoft Outlook.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.