Bilingual Spanish Receptionist

AppleOne; West Hollywood (CA); On-site; USD 45,000 - 52,000; Full time

Job summary

AppleOne Employment Services is seeking a dependable bilingual Spanish/English Receptionist to support daily operations at seven commercial buildings in West Hollywood, CA. This role blends front desk duties with facilities coordination and purchasing support in a collaborative office environment.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while communicating professionally with tenants, vendors, and internal teams.

Qualifications

• Fluent bilingual communication in English and Spanish required.
• 1–2 years in administrative, receptionist, customer service or related roles.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Ability to manage multiple priorities with professionalism and accuracy.

Responsibilities

• Greet visitors and answer calls, assisting tenants, vendors and staff.
• Create, track, update, and close maintenance work orders for multiple properties.
• Coordinate repairs and routine maintenance with teams and vendors.
• Follow up on work orders and communicate updates to stakeholders.
• Process purchase orders, data entry, and maintain records.
• Provide general admin support and assist with special projects.

Skills

Bilingual English/Spanish

Receptionist experience

Administrative coordination

Customer service

Microsoft Office

Data entry

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Summary

A privately held property management company in West Hollywood, CA is seeking a dependable and customer-focused Bilingual Spanish Receptionist to support daily operations across seven commercial buildings. This direct hire opportunity is ideal for a polished administrative professional who enjoys being the first point of contact for tenants, vendors, visitors, and internal teams.

In this role, you will combine front desk reception, facilities maintenance coordination, work order support, purchasing assistance, and general administrative duties. The position offers a stable office environment, consistent interaction with multiple departments, and the opportunity to play an important role in keeping building operations running smoothly.

The ideal candidate is bilingual in English and Spanish, highly organized, detail-oriented, and able to manage multiple priorities with professionalism. This is a strong opportunity for someone who values teamwork, supportive leadership, and a professional environment where reliability, communication, and follow-through are appreciated.

Key Responsibilities

• Greet visitors, answer incoming calls, and provide professional assistance to tenants, vendors, contractors, and internal staff.
• Create, track, update, and close maintenance work orders for multiple commercial properties.
• Coordinate repairs, routine maintenance, and tenant service requests with maintenance teams, supervisors, and outside vendors.
• Follow up on outstanding work orders and communicate updates to tenants, management, and maintenance personnel.
• Prepare and process purchase orders, complete data entry, and maintain accurate administrative records.
• Provide general administrative support to management and assist with special projects as assigned.

Compensation and Benefits

• Direct hire opportunity.
• Salary range: $45,000 to $52,000 per year.
• Location: West Hollywood, CA.

Required Qualifications and Skills

• Serve as the primary receptionist and customer service contact for tenants, vendors, visitors, and internal departments.
• Manage maintenance work order coordination from request entry through follow-up and completion.
• Support purchasing, documentation, data entry, and administrative recordkeeping.
• Coordinate communication between tenants, maintenance staff, supervisors, vendors, and management.
• Fluent bilingual communication skills in English and Spanish are required.
• 1 to 2 years of administrative, receptionist, customer service, facilities coordination, or property management support experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Excellent customer service, interpersonal, and follow-up abilities.
• Strong organization, time management, and multitasking skills in a fast-paced environment.
• Detail-oriented, dependable, motivated, professional, and punctual.
• Ability to communicate effectively with employees at all levels, building tenants, vendors, and contractors.
• Basic understanding of facilities maintenance procedures and requirements.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Three or more years of experience in facilities maintenance administration, property management reception, maintenance coordination, or a similar administrative support role.
• Experience supporting commercial property management, building operations, or tenant service requests.
• Familiarity with work order systems, purchase orders, vendor coordination, and maintenance documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.