Bilingual Admin Coordinator

AppleOne Employment Services; Orlando (FL); On-site; USD 26,000 - 36,000; Full time

Job summary

AppleOne Employment Services in Orlando, FL is seeking a Bilingual Admin Coordinator for a temp-to-hire, full-time onsite role. You will support education programs, meetings, committees, events, and member-facing administrative operations while serving as a key contact for members, instructors, staff and volunteers.

The ideal candidate is highly organized, communicative, and service-minded with at least 3 years of admin experience and bilingual skills in Spanish or Portuguese.

Responsibilities

• Coordinate in-person and virtual training classes, webinars, educational programs, panel discussions, summits, and special events.
• Manage classroom and event logistics, including room setup, materials, attendance tracking, audiovisual support, refreshments, and post-event breakdown.
• Serve as liaison for assigned councils and committees by coordinating meetings, agendas, materials, follow-up communications, and action items.
• Respond to member inquiries by phone, email, and in person while providing professional, friendly, and accurate support.
• Register participants, maintain class records, track attendance, support continuing education requirements, and update CRM or database systems.
• Prepare reports, surveys, newsletters, promotional materials, and administrative documentation to support programs and member communications.

Job description

Job Summary

We are hiring a Bilingual Admin Coordinator for a temp-to-hire opportunity in Orlando, FL. This full-time onsite role is ideal for a polished, outgoing, and highly organized professional who enjoys supporting education programs, meetings, committees, events, and member-facing administrative operations.

The Bilingual Admin Coordinator will serve as a key point of contact for members, instructors, internal staff, and volunteer leaders while helping coordinate professional development programs, training sessions, council activities, and committee initiatives. This is a great opportunity for someone who thrives in a collaborative office environment, enjoys variety in their day, and wants long-term potential with a growing team.

This position offers a supportive workplace, strong team interaction, and the chance to build valuable experience in professional development, association support, event coordination, and executive-level administrative support. The ideal candidate will bring strong follow-through, excellent communication skills, and a service-focused approach to every interaction.

Key Responsibilities

• Coordinate in-person and virtual training classes, webinars, educational programs, panel discussions, summits, and special events.
• Manage classroom and event logistics, including room setup, materials, attendance tracking, audiovisual support, refreshments, and post-event breakdown.
• Serve as liaison for assigned councils and committees by coordinating meetings, agendas, materials, follow-up communications, and action items.
• Respond to member inquiries by phone, email, and in person while providing professional, friendly, and accurate support.
• Register participants, maintain class records, track attendance, support continuing education requirements, and update CRM or database systems.
• Prepare reports, surveys, newsletters, promotional materials, and administrative documentation to support programs and member communications.

Compensation and Benefits

• Pay Rate: $22.50 per hour.
• Schedule: Full-time, 40 hours per week.
• Location: Orlando, FL.
• Work Arrangement: Fully onsite.
• Employment Type: Temp-to-hire.
• Openings: Two immediate openings available.

Required Qualifications and Skills

• Coordinate education programs, webinars, meetings, and professional development events.
• Support councils and committees with scheduling, agendas, materials, communications, and follow-up.
• Manage participant registration, attendance records, continuing education support, and database updates.
• Provide professional member service and administrative support across multiple priorities.

• High school diploma or equivalent required.
• Minimum of 3 years of administrative, office support, coordinator, or related experience.
• Bilingual skills required, with Spanish or Portuguese strongly preferred.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational, multitasking, and deadline management skills.
• Strong written and verbal communication abilities.
• Professional presentation and strong customer service skills.
• Ability to lift up to 40 lbs. for classroom and event setup.
• Detail-oriented, friendly, outgoing, and comfortable working with members, staff, instructors, committees, and external stakeholders.

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Experience with associations, membership organizations, education coordination, real estate environments, or professional development programs.
• Experience using CRM systems, LMS platforms, or database management tools.
• Event coordination experience.
• Knowledge of continuing education, certification tracking, or training program administration.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.