Bilingual Office & Scheduling Assistant

merrymaidscareers; Rancho Cucamonga (CA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Training & development

Bonus based on performance

Competitive salary

Job summary

merrymaidscareers in California is seeking a facilities administration assistant to support data entry, system updates, and weekly payroll submission. You will confirm customer appointments and manage schedules with new information.

The role may include assisting with new hire paperwork, orientation, and training. Monday to Friday 7:30 AM to 4:00 PM, bilingual English/Spanish required; you must be able to drive to customer homes and operate in a fast-paced environment.

Qualifications

• GED or high school diploma required.
• Strong time management and organizational skills.
• Able to communicate effectively in English and Spanish.

Responsibilities

• Completes daily close out process in the system inputting data for time spent at customers home, mileage, update customer information, weekly submission of payroll, inputs sales leads into the computer, and updating accounts payable system with current invoices.
• Creates and updates schedules with new customer information and provide team members with daily appointments/routes.
• Schedules sales bids and generates ancillary revenue through additional services such as, refrigerator, ovens, and window cleanings and laundry washing.
• Assists with new hire paperwork, orientation, and training.
• Assists HR compliance of the branch to include, associate files, I-9s, bulletin board postings, payroll, and annual safety training.
• Answers phones and directs calls to appropriate party.
• Confirms customer appointments.
• Prepares laundry for the following day.

Skills

Time management

Communication

Dependable

Adaptable

Driving to customer homes

Education

High school diploma / GED

Tools

Microsoft Office

Job description

merrymaidscareers in California is seeking a facilities administration assistant to support data entry, system updates, and weekly payroll submission. You will confirm customer appointments and manage schedules with new information.

The role may include assisting with new hire paperwork, orientation, and training. Monday to Friday 7:30 AM to 4:00 PM, bilingual English/Spanish required; you must be able to drive to customer homes and operate in a fast-paced environment.