Office Admin & Scheduling Assistant - Flexible Hours

merrymaidscareers; Campbell (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Flexible schedule

Job summary

Merry Maids in Campbell, CA is seeking a Facilities Administrator to support data entry, system updates, and weekly payroll submission, with duties including scheduling for customer appointments and coordinating with team members on daily routes.

The role may assist with new hire paperwork, orientation, and training, while handling HR compliance tasks, answering phones, and preparing daily laundry or cleaning-related refreshers as needed.

Qualifications

• Strong time management and organization are essential.
• Effective verbal and written communication across teams.
• Able to adapt quickly in a fast-paced environment.
• Willingness to drive to customer homes when required.
• Understanding of cleaning product colors and instructions.

Responsibilities

• Complete daily close out in the system, entering time, mileage, and invoices.
• Create and update schedules with new customer information and routes.
• Schedule sales bids and upsell services such as appliance or deep cleaning add-ons.
• Assist with new hire paperwork, orientation, and training.
• Support HR compliance tasks including files, I-9s, postings, payroll, and safety training.
• Answer phones and direct calls appropriately.
• Confirm customer appointments and prep daily workloads.
• Prepare laundry for the following day.
• Quality checks on service delivery and data accuracy.

Skills

Time management

Organizational skills

Verbal and written communication

Dependable and adaptable

Ability to drive to customer homes

Cleaning products knowledge

Reading service reports

Microsoft Office

Tools

Microsoft Office

Job description

Merry Maids in Campbell, CA is seeking a Facilities Administrator to support data entry, system updates, and weekly payroll submission, with duties including scheduling for customer appointments and coordinating with team members on daily routes.

The role may assist with new hire paperwork, orientation, and training, while handling HR compliance tasks, answering phones, and preparing daily laundry or cleaning-related refreshers as needed.