Bilingual Property Admin – Scheduling & Support

cal-am; Glendale (AZ); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Paid time off

Job summary

Cal-Am Properties, Inc. is seeking a Bilingual Administrative Assistant to support managers, employees, and residents with a variety of clerical tasks. The role includes handling confidential information, coordinating meetings, and assisting in budget processes.

The position offers a Monday–Friday schedule, comprehensive benefits, and an opportunity to contribute to multiple communities across the portfolio.

Qualifications

• Bilingual English/Spanish preferred to support effective communication with a diverse population.
• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Skills

Bilingual English/Spanish

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking a Bilingual Administrative Assistant to support managers, employees, and residents with a variety of clerical tasks. The role includes handling confidential information, coordinating meetings, and assisting in budget processes.

The position offers a Monday–Friday schedule, comprehensive benefits, and an opportunity to contribute to multiple communities across the portfolio.