Bilingual Front Desk & Recruitment Support Specialist

Barrette Workforce Solutions, LLC; Bay Shore (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

Barrette Workforce Solutions, LLC in Bay Shore, NY is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors and applicants, answer calls, manage emails, and support recruitment activities.

You will assist with HHAexchange mobile ID setup, provide basic Viventium ESS support, handle mail and packages, and ensure secure office closing. Spanish-speaking ability is strongly preferred.

Qualifications

• High school diploma or equivalent preferred.
• Receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.

Responsibilities

• Greet visitors, applicants, and employees professionally.
• Answer incoming calls, direct calls to the appropriate departments, and take messages.
• Monitor and respond to emails in a timely manner.
• Assist with Spanish-speaking callers as needed.
• Maintain an organized and professional reception area.
• Ensure the front desk remains covered during business hours.
• Assist walk-in applicants and aides by directing them to Recruitment team members.
• Collect recruitment documents and forward to Recruitment.
• Identify missing documents and communicate outstanding requirements.
• Notify team members when applicants arrive.
• Maintain confidentiality when handling employee and applicant information.
• Assist with HHAexchange mobile ID setup and verification.
• Guide aides through mobile ID setup and follow up on issues.
• Provide basic Viventium ESS support and track setup progress.
• Contact aides regarding open shifts and availability as directed by Staffing.
• Document call outcomes and follow-up needs.
• Handle mail, scanning, and document distribution efficiently.
• Receive, sort, and distribute mail and packages; report issues.
• Close the office securely at the end of the day and protect confidential information.

Skills

Spanish-speaking ability

Microsoft Office

Communication

Multitasking

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

Barrette Workforce Solutions, LLC in Bay Shore, NY is seeking a Front Desk Receptionist to maintain front desk coverage, greet visitors and applicants, answer calls, manage emails, and support recruitment activities.

You will assist with HHAexchange mobile ID setup, provide basic Viventium ESS support, handle mail and packages, and ensure secure office closing. Spanish-speaking ability is strongly preferred.