Bilingual Front Desk & Office Support Specialist

Talent With Heart; Bay Shore (NY); Sur place; USD 30 000 - 42 000; Plein temps

Résumé du poste

Talent With Heart is seeking a Front Desk Receptionist in Bay Shore, NY to maintain front desk coverage and support recruitment, staffing, and operational tasks. You will assist visitors, manage calls and emails, and help with HHAexchange mobile ID setup and Viventium ESS access.

The role involves handling confidential information, coordinating with multiple teams, and ensuring a secure, organized reception area at all times. Proactive communication and bilingual support are valued assets.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsabilités

• Greet visitors and answer phones, directing to the appropriate departments and taking messages.
• Assist walk-in applicants and aides by guiding them to Recruitment and collecting documents.
• Support HHAexchange mobile ID setup and verify aide information.
• Provide staffing support by contacting aides about shifts and availability.
• Assist with Viventium ESS setup and basic usage support.
• Handle mail, scanning, and distribution; ensure timely emailing of documents.
• Manage incoming/outgoing packages and report missing or damaged items.
• Close the office securely, ensuring confidential documents are protected at day end.
• Maintain organized records and coordinate with Recruitment, Staffing, HR, Intake, and other teams.

Connaissances

Spanish-speaking ability

Communication skills

Organizational skills

Multitasking

Formation

High school diploma or equivalent

Outils

Microsoft Office

HHAexchange

Viventium ESS

Description du poste

Talent With Heart is seeking a Front Desk Receptionist in Bay Shore, NY to maintain front desk coverage and support recruitment, staffing, and operational tasks. You will assist visitors, manage calls and emails, and help with HHAexchange mobile ID setup and Viventium ESS access.

The role involves handling confidential information, coordinating with multiple teams, and ensuring a secure, organized reception area at all times. Proactive communication and bilingual support are valued assets.