Bilingual Front Desk & Recruitment Coordinator

Workforce Recruiter; Bay Shore (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

Workforce Recruiter invites applications for a Front Desk Receptionist to maintain front desk coverage, greet visitors, and support recruitment activities. You will assist with HHAexchange mobile ID setup and provide basic Viventium ESS assistance, while managing mail, packages, and confidential information.

You will support staffing communications, direct Spanish-speaking callers as needed, and ensure organized records and professional office operations.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Front Desk and Phone Coverage: Greet visitors professionally and answer calls. Maintain reception area and monitor emails.
• Walk-In Recruitment and Document Collection: Direct applicants to Recruitment and organize documents.
• HHAexchange Mobile ID Setup: Assist aides with mobile ID setup and troubleshoot issues.
• Staffing Support: Contact aides about shifts and availability; relay responses to coordinators.
• Viventium ESS Support: Follow up on ESS setup; provide basic access help.
• Mail, Scanning and Distribution: Sort mail; scan and email documents; manage outgoing mail.
• Package Management: Receive and distribute packages; report issues.
• Office Closing and Security: Complete end-of-day closing and secure the office.

Skills

Customer service

Bilingual Spanish (preferred)

Microsoft Office

Phone etiquette

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

Workforce Recruiter invites applications for a Front Desk Receptionist to maintain front desk coverage, greet visitors, and support recruitment activities. You will assist with HHAexchange mobile ID setup and provide basic Viventium ESS assistance, while managing mail, packages, and confidential information.

You will support staffing communications, direct Spanish-speaking callers as needed, and ensure organized records and professional office operations.