Bilingual Front Desk & Recruitment Coordinator

Meritas Advisory Group, LLC; Bay Shore (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

Meritas Advisory Group, LLC is seeking a Front Desk Receptionist to manage the lobby, answer calls, greet visitors, and support recruitment activities. The role includes assisting with HHAexchange mobile IDs, Viventium ESS, mail handling, and secure office closing.

The position requires excellent communication, organizational skills, and discretion, with a preference for Spanish-speaking candidates and prior receptionist experience in a healthcare-administration setting.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Maintain front desk coverage and greet visitors, applicants, and employees professionally.
• Answer calls, direct to departments, and take messages; monitor emails.
• Assist walk-in applicants and aides, collecting and forwarding recruitment documents.
• Set up and verify HHAexchange mobile IDs and assist aides with setup.
• Provide staffing support and communicate with Recruitment, Staffing, HR, and Intake teams.
• Support Viventium ESS setup and assist employees with access.
• Handle mail, scanning, and package distribution; ensure confidentiality.
• Close office securely and ensure proper distribution of mail and documents.

Skills

Customer service

Bilingual Spanish

Microsoft Office

Phone etiquette

Multitasking

Organizational skills

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

Meritas Advisory Group, LLC is seeking a Front Desk Receptionist to manage the lobby, answer calls, greet visitors, and support recruitment activities. The role includes assisting with HHAexchange mobile IDs, Viventium ESS, mail handling, and secure office closing.

The position requires excellent communication, organizational skills, and discretion, with a preference for Spanish-speaking candidates and prior receptionist experience in a healthcare-administration setting.