Bilingual Administrative Assistant - Property Management

Maloney Properties, Inc.; Boston (MA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

13 paid holidays

Vacation time

401k match

Life and disability insurance

Employee assistance program

Birthday month day off

Job summary

Maloney Properties in Boston’s historic South End seeks an Administrative Assistant to support the Villa Victoria Community portfolio. The role is in-person, 9:00am–5:00pm, Monday–Friday, with parking available.

You will help facilitate office and maintenance operations for 667 apartments at 8 properties, update logs, and process work orders in Yardi. A bilingual (Spanish/English) candidate with MS Office skills is preferred.

Qualifications

• Previous experience in property management or office environments is required.
• Proficiency with Word, Excel and Outlook is required; experience with Yardi is a plus.
• The successful candidate will be bilingual - Spanish/English.

Responsibilities

• We are seeking candidates for an Administrative Assistant to support the management office at our Villa Victoria Community, located in Boston’s Historic South End.
• Support maintenance operations for a portfolio of 667 apartments at 8 properties.
• Provide support to the Senior Superintendent of Facilities and Maintenance staff.
• Take and respond to maintenance calls on the Maintenance Service Line.
• Collect important information from callers to create detailed work orders in Yardi and dispatch them to Maintenance Technicians.
• Assign work orders to Maintenance technicians.
• Update maintenance work order logs.
• Create and distribute resident notices for unit repairs and/or inspections.
• Other administrative duties to support the maintenance and administrative operations of the portfolio.

Skills

Bilingual Spanish/English

Organizational skills

Customer service

Communication skills

Time management

Tools

Microsoft Office

Yardi

Job description

Maloney Properties in Boston’s historic South End seeks an Administrative Assistant to support the Villa Victoria Community portfolio. The role is in-person, 9:00am–5:00pm, Monday–Friday, with parking available.

You will help facilitate office and maintenance operations for 667 apartments at 8 properties, update logs, and process work orders in Yardi. A bilingual (Spanish/English) candidate with MS Office skills is preferred.