Bilingual Administrative Assistant - Property Management

LHH; New York (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

LHH is seeking a Bilingual Spanish Administrative Assistant to support day-to-day administrative and operational needs of a residential property. This temp-to-perm role requires you to be organized, personable, and comfortable interacting with tenants, vendors, and internal staff.

Responsibilities include handling phones, mail, meetings, HUD/LIHTC filing, applicant communications, vendor coordination, accounts payable, and updating tenant accounts in our property management software.

Qualifications

• Bilingual Spanish is required.
• High school diploma or equivalent; college degree preferred.
• 1–2 years of administrative experience.
• Experience with tenant services or government-subsidized housing is a plus.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication.
• Proficient in Microsoft Office; property management software a plus.
• Able to manage multiple priorities; work independently or with a team.

Responsibilities

• Answer phones, make copies and faxes, distribute mail, and schedule meetings.
• Maintain tenant HUD and LIHTC filing systems in an organized manner.
• Assist with waiting lists, applications, and applicant correspondence.
• Draft and send approved correspondence.
• Assist tenants with annual income recertification per HUD/LIHTC guidelines.
• Maintain completed work orders and building inspection reports.
• Run Accounts Receivable reports and prepare delinquent reminder letters.
• Update tenant accounts in property management software.
• Assist with contacting and scheduling vendors and maintaining vendor files.
• Support invoice submission and other accounts payable processes.
• Provide additional administrative support to property management as needed.

Skills

Bilingual Spanish

Customer service

Communication

Organization

Time management

Problem solving

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Property management software

Job description

LHH is seeking a Bilingual Spanish Administrative Assistant to support day-to-day administrative and operational needs of a residential property. This temp-to-perm role requires you to be organized, personable, and comfortable interacting with tenants, vendors, and internal staff.

Responsibilities include handling phones, mail, meetings, HUD/LIHTC filing, applicant communications, vendor coordination, accounts payable, and updating tenant accounts in our property management software.