Administrative Assistant

Hirebridge LLC; Northern (KY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Great health benefits

13 paid holidays

Vacation time

401k match

Life and disability insurance

Employee assistance program

And more

Job summary

Maloney Properties is seeking an Administrative Assistant to support our residential community in Dorchester, MA. You will answer phones, greet visitors, assist residents and vendors, process maintenance requests, and handle rent payments and notices. This on-site role requires strong communication and organizational skills.

Proficiency in Microsoft Office is required; Yardi experience is a plus. Bilingual English/Spanish or English/Haitian Creole is preferred, with competitive pay and benefits.

Qualifications

• Excellent communication and customer service required.
• Previous administrative experience in an office setting is required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
• Experience with Yardi software would be a plus.
• Bilingual English/Spanish or English/Haitian Creole preferred.

Responsibilities

• Answering phones and greeting visitors.
• Assisting residents and vendors over the phone and in-person.
• Processing and scheduling maintenance requests and work orders.
• Scheduling appointments and contacting vendors.
• Processing rent payments and invoices.
• Preparing and sending notices to residents.
• Assisting with data entry and filing.
• Other administrative duties as needed to support the management team.

Skills

Customer service

Communication

Tools

Microsoft Office

Yardi

Job description

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

We are seeking candidates for an Administrative Assistant to support our residential community in Dorchester, MA. Your responsibilities will include:

• Answering phones and greeting visitors.
• Assisting residents and vendors over the phone and in-person.
• Processing and scheduling maintenance requests and work orders.
• Scheduling appointments and contacting vendors.
• Processing rent payments and invoices.
• Preparing and sending notices to residents.
• Assisting with data entry and filing.
• Other administrative duties as needed to support the management team.

The work hours are 8:00-4:00 Monday-Friday. You will work on-site at our office in Dorchester.

Skills & Requirements

Your Qualifications

We are looking for someone with excellent communication and customer service skills.

• Previous administrative experience in an office setting is required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
• Experience with Yardi software would be a plus.
• Bilingual English/Spanish or English/Haitian Creole is preferred.

We offer highly competitive pay and a comprehensive benefits package.

• great health benefits
• 13 paid holidays
• vacation time
• 401k match
• life and disability insurance
• employee assistance program
• and more

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!