Aviation Admin & Payroll Specialist

Worldwide Flight Services (WFS); New York (NY); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

DailyPay

Awardco rewards

Medical options

Travel discounts

Wellness program

401k

Job summary

Worldwide Flight Services is seeking a detail-oriented Administrative Assistant to support our ground handling and passenger services office. The role involves managing daily administrative tasks, coordinating office activities, and ensuring smooth communication between internal teams and external clients.

Responsibilities include answering calls, scheduling travel, maintaining records, assisting with reports and expenses, handling security badging, payroll time tracking, and supporting

Qualifications

• Proficiency in MS Office (Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and problem-solving abilities.
• Knowledge of office management systems, payroll, and security badging procedures.
• High school diploma required; additional administrative qualifications are a plus.

Responsibilities

• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule appointments, meetings, and travel arrangements.
• Maintain office records, policies, and procedures.
• Assist in preparing reports and reconciling expenses.
• Manage airport security badging processes for employees.
• Oversee time and attendance tracking and assist with payroll processing.
• Order and manage office supplies.
• Provide support to visitors and act as a point of contact for clients.

Skills

Strong organizational skills

Excellent communication

Time management

Education

High school diploma

Tools

MS Office

Payroll software

Timekeeping software

Job description

Worldwide Flight Services is seeking a detail-oriented Administrative Assistant to support our ground handling and passenger services office. The role involves managing daily administrative tasks, coordinating office activities, and ensuring smooth communication between internal teams and external clients.

Responsibilities include answering calls, scheduling travel, maintaining records, assisting with reports and expenses, handling security badging, payroll time tracking, and supporting