Aviation Admin Assistant & Travel Coordinator

Menzies Aviation; Miami (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Menzies Aviation in Miami, FL, seeks a proactive Administrator to provide broad office support, coordinating between operations, payroll, and HR for smooth daily workflows in a fast-paced aviation setting.

Responsibilities include filing, phone handling, visitor access, travel arrangements, expense reports, invoicing support, and document management, while upholding safety and professional standards.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years’ experience working in a professional office.
• Highly organized with the ability to multi-task and continually prioritize.
• High degree of self-assuredness and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and
• Discrete, tactful, and highly professional.
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Possess a valid US driver's license.
• Ability to read, write and speak fluent English.
• Must pass pre-employment background and drug screening.
• Ability to lift up to 35 lbs.

Responsibilities

• Perform general office duties including filing, answering phones, mail distribution and composing correspondence.
• Greet visitors and determine access to specific areas.
• Maintain a neat and orderly working area.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and manage events.
• Copy, file, and maintain documents (paper and electronic).
• Open, sort, and distribute incoming mail.
• Prepare outgoing correspondence.
• Assist with expense reports.
• Monitor station supplies and place orders.
• Prepare requisitions and invoices for approval.
• Code invoices and process to corporate AP.
• Maintain billing records and source documents.

Skills

Excellent communication

Highly organized

Multi-tasking

Discreet, tactful

Client-service orientation

Independent working

Handle sensitive information

US driver’s license

Education

High school diploma or equivalent

Job description

Menzies Aviation in Miami, FL, seeks a proactive Administrator to provide broad office support, coordinating between operations, payroll, and HR for smooth daily workflows in a fast-paced aviation setting.

Responsibilities include filing, phone handling, visitor access, travel arrangements, expense reports, invoicing support, and document management, while upholding safety and professional standards.