Executive Admin & Compliance Associate

Menzies Aviation; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Menzies Aviation seeks an organized administrative professional to support daily office operations in Dallas. You will manage calls, filings, mail, and scheduling while coordinating onboarding and credentialing tasks.

Ideal candidates will have 3+ years in an office setting, strong communication skills, and a discreet, professional approach to handling sensitive information. This role emphasizes accuracy and teamwork within a busy environment.

Qualifications

• Minimum 3 years’ experience in a professional office environment.
• Ability to multitask and prioritize responsibilities.
• Fluent English in reading, writing and speaking.

Responsibilities

• Perform general office duties including filing, answering calls, mail distribution, and correspondence.
• Greet visitors and determine access to specific individuals.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Prepare outgoing packages and assist with expense reports as needed.
• Monitor supply levels and order as necessary.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange badge and Customs Seals applications, appointments, and audits.
• Assist with new hire paperwork and ongoing administrative tasks.
• Demonstrate the company values and maintain safety and security standards.

Skills

Excellent communication skills

Highly organized

Multitasking

Professional demeanour

Discretion and confidentiality

Team collaboration

Education

High School or better

Job description

Menzies Aviation seeks an organized administrative professional to support daily office operations in Dallas. You will manage calls, filings, mail, and scheduling while coordinating onboarding and credentialing tasks.

Ideal candidates will have 3+ years in an office setting, strong communication skills, and a discreet, professional approach to handling sensitive information. This role emphasizes accuracy and teamwork within a busy environment.