Aviation Office Administrator - Operations & Compliance

WorldWide Jet Charter; Phoenix (AZ); On-site; USD 25,000 - 33,000; Full time

Job summary

WorldWide Jet Charter is seeking an Office Administrator with aviation industry familiarity to manage day-to-day operations and support flight, maintenance, and administrative teams.

The ideal candidate will understand basic aviation workflows, safety standards, and time-critical communication, reporting to the Director of Maintenance. Strong MS Office skills and multitasking ability are required for this on-site role in Phoenix, AZ.

Qualifications

• Education: High school diploma or equivalent; Associate/Bachelor in business administration, aviation management, or related field preferred.
• Experience: 2+ years in office administration or executive support.

Responsibilities

• Oversee front-desk and reception operations, greet visitors, pilots and clients.
• Triage inquiries on multi-line phone systems and route to maintenance or management.
• Maintain filing systems and ensure compliance with internal/industry record-keeping policies.
• Monitor and stock office and station supplies for the Director of Maintenance.
• Act as liaison between pilots, ground crew, maintenance technicians, and vendors.
• Support basic compliance metrics, safety logging, and scheduling boards.

Skills

Office Administration

Aviation Industry

Microsoft Office

Communication

Multitasking

Education

High School Diploma

Associate/Bachelor in Business or Aviation

Job description

WorldWide Jet Charter is seeking an Office Administrator with aviation industry familiarity to manage day-to-day operations and support flight, maintenance, and administrative teams.

The ideal candidate will understand basic aviation workflows, safety standards, and time-critical communication, reporting to the Director of Maintenance. Strong MS Office skills and multitasking ability are required for this on-site role in Phoenix, AZ.