Multisite Office Administrator (3 Miami Facilities)

FTAI Aviation LLC; Miami Beach (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

FTAI Aviation LLC in Miami is seeking an Office Administrator to provide administrative support across three Miami facilities. You will welcome employees, visitors, and vendors, manage front desk operations, badges, and uniforms, coordinate travel and expenses, and help keep offices organized and well-stocked.

You will work with leadership, facilities, and security to maintain efficient spaces and seamless operations across all locations.

Qualifications

• High school diploma or equivalent is required.
• Excellent communication and organizational skills are essential.
• Proficiency with Microsoft Office Suite and the ability to multitask.

Responsibilities

• Provide administrative and office support across three Miami facilities as needed.
• Front desk and visitor support, including sign-in and site access procedures.
• Plan and coordinate employee engagement activities and company events.
• Maintain reception areas, shared spaces, and conference rooms.
• Restock kitchen supplies and monitor break room cleanliness.
• Track and distribute office supplies across facilities.
• Assist with uniform program and processing related invoices.
• Create and distribute employee badges; manage access changes.
• Handle mail, deliveries, and coordination with facilities teams.
• Coordinate travel arrangements and expense processing via Concur.

Skills

Excellent communication

Organizational skills

Microsoft Office Suite

Multitasking

Education

High School Diploma or Equivalent

Job description

FTAI Aviation LLC in Miami is seeking an Office Administrator to provide administrative support across three Miami facilities. You will welcome employees, visitors, and vendors, manage front desk operations, badges, and uniforms, coordinate travel and expenses, and help keep offices organized and well-stocked.

You will work with leadership, facilities, and security to maintain efficient spaces and seamless operations across all locations.