Global Aviation Administrative Specialist

Menzies Aviation; Miami (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Join Menzies Aviation in Miami as an Administrator, supporting a wide range of office functions. You will handle filing, correspondence, telephones, and travel arrangements while coordinating between operations, payroll, and HR tasks.

The role requires strong organization, professional communication, and the ability to work independently in a fast-paced environment. A valid US driver’s license and background check are required.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years’ experience in a professional office.
• Highly organized with multi-tasking ability.
• Excellent communication and client-service orientation.
• Ability to work independently.
• Must pass pre-employment background and drug screen.
• Valid US driver's license.

Responsibilities

• Perform general office duties including filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and control access to the premises.
• Maintain the working area in a neat and orderly manner.
• Build professional relationships with customers and colleagues.
• Schedule and confirm appointments and coordinate events.
• Process invoices and assist with expense reports as needed.
• Monitor station supplies and place orders when necessary.
• Prepare requisitions and other documents for approval.
• Coordinate travel arrangements for employees and manage trips end-to-end.
• Assist with new hire onboarding and related HR tasks.

Skills

Office experience

Organized

Communication

Independent work

Discretion

Reliability

Driver's license

Education

High school diploma or equivalent

Job description

Join Menzies Aviation in Miami as an Administrator, supporting a wide range of office functions. You will handle filing, correspondence, telephones, and travel arrangements while coordinating between operations, payroll, and HR tasks.

The role requires strong organization, professional communication, and the ability to work independently in a fast-paced environment. A valid US driver’s license and background check are required.