Office Administrator with Aviation Background

WorldWide Jet Charter; Phoenix (AZ); Sur place; USD 25 000 - 33 000; Plein temps

Résumé du poste

WorldWide Jet Charter is seeking an Office Administrator with aviation industry familiarity to manage day-to-day operations and support flight, maintenance, and administrative teams.

The ideal candidate will understand basic aviation workflows, safety standards, and time-critical communication, reporting to the Director of Maintenance. Strong MS Office skills and multitasking ability are required for this on-site role in Phoenix, AZ.

Qualifications

• Education: High school diploma or equivalent; Associate/Bachelor in business administration, aviation management, or related field preferred.
• Experience: 2+ years in office administration or executive support.

Responsabilités

• Oversee front-desk and reception operations, greet visitors, pilots and clients.
• Triage inquiries on multi-line phone systems and route to maintenance or management.
• Maintain filing systems and ensure compliance with internal/industry record-keeping policies.
• Monitor and stock office and station supplies for the Director of Maintenance.
• Act as liaison between pilots, ground crew, maintenance technicians, and vendors.
• Support basic compliance metrics, safety logging, and scheduling boards.

Connaissances

Office Administration

Aviation Industry

Microsoft Office

Communication

Multitasking

Formation

High School Diploma

Associate/Bachelor in Business or Aviation

Description du poste

• Location 22601 N 17th Ave,Phoenix, AZ, 85027,United States
• Employee Type FT Non-Exempt
• Manage Others No

Description

Job Summary

We are seeking a detail-oriented and organized Office Administrator with a background or strong familiarity with the aviation industry. You will manage day-to-day office operations while supporting our flight, maintenance, or administrative teams. The ideal candidate understands basic aviation workflows, safety standards, and time-critical communication.This position reports to the Director of Maintenance

Requirements

Key Responsibilities

1. Office Operations & Administration

Oversee front-desk and reception operations, greeting visitors, pilots and clients.

Manage multi-line phone systems, triage inquiries, and route urgent messages to maintenance, or management.

Maintain physical and digital filing systems, ensuring compliance with internal and industry record-keeping policies.

Monitor, order, and stock office and station supplies for the Director of Maintenance

2. Aviation-Specific Support

Act as a liaison between pilots, ground crew, maintenance technicians, and external vendors.

Help track basic compliance metrics, safety reporting logs, or scheduling boards (familiarity with tools like FOS is a plus).

4. Compliance & Safety Culture

Uphold and promote a strict safety-first culture.

Help maintain documentation required for FAA, local, or company audits.

Handle sensitive and confidential operational or personnel information with discretion.

Required Qualifications

Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration, aviation management, or a related field is preferred.

Experience: 2+ years of office administration, or executive support experience. [ 1 ]

Aviation Preference: Prior experience working in an aviation, FBO, airport, or technical/repair environment is strongly preferred.

Technical Skills:

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).

Soft Skills:

• Strong written and verbal communication skills.
• Ability to multitask under tight, fast-paced operational timelines.
• High level of accuracy, reliability, and attention to detail.