Assistant Office Manager

AppleOne; Camarillo (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay as required

Job summary

AppleOne Employment Services in Camarillo, CA is seeking an Assistant Office Manager / Administrative Assistant for a busy general contracting company. Pay ranges from $24-30/hr DOE, with 32 hours a week (Mon-Thu).

The role involves handling calls, emails, coordination with clients and vendors, basic payroll support, and HR duties as needed in a fast-paced office environment. Prior construction office experience is a plus.

Qualifications

• Experience in an office/administrative role is preferred.
• Construction office experience is a plus.
• Experience handling administrative projects and multiple priorities.

Responsibilities

• Answer and direct phone calls professionally.
• Manage emails and general office communications.
• Provide administrative support to Principal and management.
• Assist accounting with payroll-related tasks as needed.
• Coordinate with field personnel, clients, vendors and subcontractors.
• Assist with project-related administrative tasks and follow-up.
• Maintain organized files and office systems.
• Schedule and coordinate day-to-day office needs.
• Track outstanding items and follow up to ensure timely completion.
• Support the office, field, accounting and management as needed.
• Assist with HR-related administrative duties.

Skills

Office management

Administrative tasks

Multi-priority handling

Microsoft Office

Excel

Adobe

Written and verbal communication

Attention to detail

Fast-paced environment

Tools

Microsoft Office

Excel

Adobe

Job description

Assistant Office Manager / Administrative Assistant

Location: Camarillo, CA

Pay: $24-30/hr DOE

Hours: Monday - Thursday, 32 hours a week

A busy and growing general contracting company is seeking a highly organized Assistant Office Manager / Administrative Assistant to support the day-to-day operations of the office. This is a great opportunity for someone who enjoys a fast-paced environment, takes initiative, and can effectively manage multiple priorities.

Qualifications

• Previous construction office experience is a plus
• Administrative or office management experience preferred
• Experience handling administrative projects and multiple priorities
• Accounting, payroll, or HR experience is a plus
• Strong knowledge of Microsoft Office, Excel, and Adobe
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to work in a fast-paced office environment.

Responsibilities

• Answer and direct phone calls in a professional and courteous manner
• Manage emails, correspondence, and general office communications
• Provide administrative support to the Principal and management team
• Assist the accounting department with administrative tasks, including payroll support as needed
• Communicate and coordinate with field personnel, clients, vendors, suppliers, and subcontractors
• Assist with project-related administrative tasks and follow-up
• Maintain organized files, records, documents, and office systems
• Assist with scheduling, coordination, and day-to-day office needs
• Track and follow up on outstanding items to ensure tasks are completed on time
• Help maintain smooth communication between the office, field, accounting, and management
• Assist with HR-related administrative duties as needed
• Handle multiple priorities while maintaining accuracy and attention to detail
• Support the overall office team wherever needed.

Equal Opportunity Employer / Disabled / Protected Veterans

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Benefits for temporary assignments lasting 13 weeks or longer

AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.