Office Manager (Construction)

AppleOne; Tampa (FL); On-site; USD 50,000 - 55,000; Full time

Job summary

AppleOne Employment Services in Tampa, FL is seeking an experienced Office Manager (Construction) to oversee daily office operations, bookkeeping, and project documentation in a busy construction environment.

You will support company leadership, co-ordinate subcontractors and vendors, manage accounting tasks in QuickBooks Online, process payables and payroll, and maintain accurate records, COIs, licenses, and closeout materials with strong attention to detail.

Qualifications

• 2+ years of office management and bookkeeping experience with a general contractor is required.
• 3-5 years of related experience is ideal.
• Strong hands-on QuickBooks Online experience, including A/P, A/R, bank reconciliations and reporting.
• Payroll and employee benefits administration experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with construction documentation including subcontracts, COIs, permits, licenses, and closeout materials.

Responsibilities

• Maintain accurate financial records in QuickBooks Online, including daily transactions, reconciliations, accounts payable, accounts receivable, reporting, and job cost support.
• Process invoices, payment applications, subcontractor pay applications, check requests, credit applications, payroll, and employee benefits administration.
• Support construction project administration by maintaining subcontracts, certificates of insurance, contractor licenses, permits, closeout packages, O&M manuals, warranties, and project documentation.
• Coordinate office and warehouse operations, including maintenance, repairs, supplies, equipment service, vendor relationships, IT setup, and basic administrative support.
• Assist the President, Operations Manager, and staff with scheduling, meeting coordination, phone and email communication, file organization, and other administrative needs.
• Build professional relationships with subcontractors, suppliers, project partners, vendors, and internal team members to help keep projects and office operations on track.

Skills

QuickBooks Online

Payroll

Office Management

Microsoft Excel

Communication

Vendor Relations

Tools

RedTeam

Job description

Job Summary

We are seeking an experienced Office Manager (Construction) in Tampa, FL. This role is ideal for a highly organized office management and bookkeeping professional with general contractor experience who enjoys keeping financial records, project documentation, and daily office operations running smoothly.

This position supports company leadership, operations, project teams, subcontractors, and vendors in a busy construction environment. The right candidate will appreciate a stable, team-oriented workplace with hands-on leadership, strong communication, and the opportunity to become a key part of the company’s daily success. This is a great fit for someone who enjoys variety, ownership of their work, and supporting both financial and construction administration functions.

Key Responsibilities

• Maintain accurate financial records in QuickBooks Online, including daily transactions, reconciliations, accounts payable, accounts receivable, reporting, and job cost support.
• Process invoices, payment applications, subcontractor pay applications, check requests, credit applications, payroll, and employee benefits administration.
• Support construction project administration by maintaining subcontracts, certificates of insurance, contractor licenses, permits, closeout packages, O&M manuals, warranties, and project documentation.
• Coordinate office and warehouse operations, including maintenance, repairs, supplies, equipment service, vendor relationships, IT setup, and basic administrative support.
• Assist the President, Operations Manager, and staff with scheduling, meeting coordination, phone and email communication, file organization, and other administrative needs.
• Build professional relationships with subcontractors, suppliers, project partners, vendors, and internal team members to help keep projects and office operations on track.

Compensation and Benefits

• $50,000 to $55,000 per year.

Required Qualifications and Skills

• Manage day-to-day bookkeeping, accounts payable, accounts receivable, payroll, reconciliations, and financial reporting.
• Coordinate construction project documentation, including subcontracts, COIs, pay applications, permits, and closeout materials.
• Support office operations, vendor coordination, records management, scheduling, and administrative communication.
• Assist leadership and project teams with organized, timely, and accurate operational support.
• 2+ years of office management and bookkeeping experience with a general contractor is required.
• 3-5 years of related experience is ideal.
• Strong hands-on QuickBooks Online experience, including A/P, A/R, bank reconciliations, transaction entry, and reporting.
• Payroll and employee benefits administration experience.
• Familiarity with construction documentation, including subcontracts, certificates of insurance, permits, payment applications, licenses, and closeout documents.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and project details.
• Professional, friendly communication skills with ownership, operations, field staff, subcontractors, suppliers, and vendors.
• Experience on the general contractor side is required. Experience working only for a subcontractor may not be a fit.

Preferred Qualifications

• Commercial general contractor experience is strongly preferred.
• Residential general contractor experience may be considered, with training provided on the commercial side.
• Experience with RedTeam or similar construction project management software.
• Experience with owner and subcontractor pay applications, including AIA G702/G703 forms.
• Exposure to estimating or construction estimating support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.