Construction Operations Assistant

AppleOne Employment Services; Aurora (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services in Colorado is seeking an Operations Assistant to support daily admin and project coordination in a fast-paced construction environment. The role focuses on scheduling, documentation, reports, and keeping teams organized and productive.

You will collaborate with leadership, project teams, vendors, and clients, manage records, and support process improvements. Ideal candidates are proactive, detail-oriented, and capable of juggling multiple priorities in a dynamic

Qualifications

• 2+ years of administrative, operations, project coordination, or office support experience.
• Construction industry experience preferred but not required.
• Strong Microsoft Office skills, including Outlook, Word, and Excel.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail and accuracy.
• Professional demeanor and strong customer-service mindset.
• Self-motivated with the ability to work independently and as part of a team.

Responsibilities

• Provide administrative and operational support to leadership and project teams.
• Coordinate schedules, meetings, appointments, and project-related activities.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Assist with project documentation, contracts, permits, bids, and job files.
• Maintain accurate records and organized digital and physical filing systems.
• Track project deadlines, deliverables, and follow-up items.
• Communicate with clients, vendors, subcontractors, and field personnel as needed.
• Process paperwork, invoices, purchase orders, and other operational documents.
• Support office operations, including ordering supplies and coordinating vendors.
• Assist with special projects and process improvement initiatives.
• Ensure timely and accurate completion of administrative tasks.

Skills

Administrative experience

Operations

Project coordination

Time management

Communication

Detail oriented

Multitasking

Tools

Microsoft Office

Job description

Support Operations. Keep Projects Moving.

We are seeking a detail-oriented and highly organized Operations Assistant to support daily business operations within a fast-paced construction environment. This role is ideal for someone who enjoys coordinating schedules, managing documentation, assisting with project administration, and helping teams stay organized and productive.

The Operations Assistant will work closely with leadership, project teams, vendors, subcontractors, and clients to ensure administrative and operational processes run smoothly. This position is perfect for someone who is proactive, adaptable, and thrives in a dynamic environment where no two days are the same.

Responsibilities

• Provide administrative and operational support to leadership and project teams.
• Coordinate schedules, meetings, appointments, and project-related activities.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Assist with project documentation, contracts, permits, bids, and job files.
• Maintain accurate records and organized digital and physical filing systems.
• Track project deadlines, deliverables, and follow-up items.
• Communicate with clients, vendors, subcontractors, and field personnel as needed.
• Process paperwork, invoices, purchase orders, and other operational documents.
• Support office operations, including ordering supplies and coordinating vendors.
• Assist with special projects and process improvement initiatives.
• Ensure timely and accurate completion of administrative tasks.

Qualifications

• 2+ years of administrative, operations, project coordination, or office support experience.
• Construction industry experience preferred but not required.
• Strong Microsoft Office skills, including Outlook, Word, and Excel.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail and accuracy.
• Professional demeanor and strong customer-service mindset.
• Self-motivated with the ability to work independently and as part of a team.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.