Administrative Assistant

AppleOne Employment Services; Pittsburgh (Allegheny County); In loco; USD 35.000 - 48.000; Tempo pieno

Descrizione del lavoro

AppleOne Employment Services is seeking an organized Administrative Assistant for a temp-to-hire role in Pittsburgh, PA. The position emphasizes administrative support, scheduling, documentation, and professional customer communication to keep daily operations running smoothly.

No construction industry experience is required; the right candidate will bring strong office skills, attention to detail, and a proactive mindset within a collaborative team environment.

Competenze

• 1 to 2 years of administrative/clerical/customer service/office support experience preferred.
• Proficiency with Microsoft Office, especially Word.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently and take initiative.
• Reliable, team-oriented attitude.

Mansioni

• Answer incoming phone calls and provide professional customer service to customers, installers, and business contacts.
• Coordinate schedules and appointments for installers and field personnel.
• Review inspection reports, contracts, sales orders, and related documentation for accuracy and completeness.
• Make outbound calls regarding scheduling, project updates, and general follow-up.
• Communicate with architects, customers, installers, and internal contacts as needed.
• Maintain organized records, files, and office documentation while assisting with general administrative tasks.

Conoscenze

Strong organizational skills

Excellent written and verbal comms

Independent, proactive

Reliable, team-oriented

Customer service orientation

Formazione

Strumenti

Microsoft Word

Microsoft Office

QuickBooks

Descrizione del lavoro

Job Summary

We are seeking an organized and dependable Administrative Assistant for a temp-to-hire opportunity with a small, growing company in the residential and commercial construction industry in Pittsburgh, PA. This role is ideal for someone who enjoys administrative support, customer communication, scheduling, documentation, and keeping daily office operations running smoothly.

No construction industry experience is required. The right candidate will bring strong office skills, attention to detail, and a proactive mindset. This is a great opportunity to join a close-knit team where your work has a direct impact, leadership is accessible, and employees are encouraged to take ownership, learn quickly, and support one another in a collaborative office environment.

Key Responsibilities

• Answer incoming phone calls and provide professional customer service to customers, installers, and business contacts.
• Coordinate schedules and appointments for installers and field personnel.
• Review inspection reports, contracts, sales orders, and related documentation for accuracy and completeness.
• Make outbound calls regarding scheduling, project updates, and general follow-up.
• Communicate with architects, customers, installers, and internal contacts as needed.
• Maintain organized records, files, and office documentation while assisting with general administrative tasks.

Required Qualifications and Skills

• Support daily office operations, documentation, scheduling, and customer communication.
• Coordinate installer appointments and assist with project-related follow-up.
• Review contracts, inspection reports, sales orders, and office records for accuracy.
• Provide administrative support in a small-company environment where flexibility is important.
• 1 to 2 years of administrative assistant, clerical, customer service, or office support experience preferred.
• Proficiency with Microsoft Office, especially Microsoft Word.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy when reviewing documents and entering information.
• Comfortable answering phones, making outbound calls, and communicating professionally with customers and business contacts.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Reliable, team-oriented attitude with a willingness to assist where needed.
• Construction industry experience is not required.

Preferred Qualifications

• QuickBooks experience is a plus.
• Experience working in a small office or growing business environment.
• Familiarity with contracts, sales orders, scheduling, or project documentation is helpful.
• Interest in learning about residential and commercial construction office operations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.